AMBITIOUS?
BRIGHT?
RIGHT?
GAM is one of the world’s leading independent asset managers. We provide differentiated active investment solutions and products for institutions, financial intermediaries and private investors.
Together we share a common set of values rooted in teamwork, integrity, entrepreneurial flair and professional excellence.
Our employees are our most valuable asset. Being able to offer an attractive work environment where talented minds from various backgrounds are keen to work is key to the long-term success of our company. We firmly believe in the importance of maintaining the open culture of a small company, aiming to avoid bureaucracy and encouraging a flexible, accessible and hands-on working style across the Group. In turn, our people reward us with their loyalty.
Function:
Distribution
Department:
Distribution - Asia Pacific Japan
Purpose
We are seeking a proactive and detail-oriented Client Reporting & Office Administration Associate to join our Tokyo office. This role offers a unique opportunity to combine responsibility for client reporting and business support activities with a broad range of office administration and general affairs duties within a dynamic asset management environment.
The successful candidate will play a key role in preparing and managing recurring client and fund reporting, ensuring the accuracy of investment-related information, and supporting the production of client-facing materials. In addition, as part of a relatively small office, the role will provide essential support for office operations, vendor management, administrative processes, and day-to-day business activities.
This position requires close collaboration with colleagues across Japan and international offices, including Investment, Sales, Operations, Finance, HR, IT, Legal, and Compliance teams.
Main Duties & Responsibilities
Client Reporting & Business Support
Prepare, review, and distribute monthly, quarterly, and ad hoc client reports and fund reporting materials.
Collect, validate, reconcile, and maintain data used in client reporting, including investment performance, portfolio, and fund information.
Support the production of client presentations, fund factsheets, periodic reviews, and other client-facing materials.
Coordinate with Investment, Sales, Operations, and overseas teams to obtain information and ensure timely report delivery.
Monitor reporting schedules and manage recurring deadlines to ensure all deliverables are completed accurately and on time.
Respond to internal and external requests relating to fund information, reporting data, and client documentation.
Assist with the preparation and maintenance of marketing and business development materials.
Complete client questionnaires, due diligence requests, RFPs, and other information requests as required.
Liaise with external service providers and global offices to support reporting and operational activities.
Contribute to process improvements that enhance reporting accuracy and efficiency.
Office Administration & General Affairs
Support the day-to-day administration and smooth operation of the Tokyo office.
Coordinate with external vendors, building management, and service providers.
Assist with invoice processing, expense administration, and other payment-related activities.
Manage office supplies, equipment, facilities-related matters, and general office maintenance.
Coordinate meetings, visitor arrangements, travel bookings, and related logistics.
Maintain office records, filing systems, documentation, and administrative procedures.
Assist with on-boarding and off-boarding arrangements for employees and contractors.
Work closely with local and overseas Finance, HR, IT, Legal, and Compliance teams on administrative and operational matters.
Provide general business support to local management and the wider team as required.
Undertake additional administrative and office management responsibilities to support the evolving needs of the…