The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The Team
The Africa team works to enable the foundation’s ambitious goals of scaling evidence-based interventions that target a range of diseases and socioeconomic conditions that are endemic across Sub-Saharan Africa (SAA). The team executes its responsibility through direct country engagement to deploy interventions and delivery models, and by building the partner architecture to replicate successful interventions and models across multiple countries.
Your Role
This is a limited-term position ending on December 31, 2027. Relocation support will not be provided.
The Senior Program Assistant (SPA) plays a vital role in providing comprehensive support to multiple principals, one of whom must be at the director-level or above. This includes managing complex calendars, coordinating a high-volume of meetings across various time zones, and proactively addressing calendar conflicts. The assistant also handles administrative tasks such as managing a large volume of communications, often on complex and sensitive topics, and corresponding with high-level internal and external stakeholders, owning and/or managing special projects, while building collaborative relationships with internal and external partners. Additionally, the role involves team support and coordination, organizing team events, managing travel logistics, and overseeing multiple, complex visa and passport processes.
The Senior Assistant must communicate effectively, maintain discretion, and support foundation leadership delegations and field visits, ensuring seamless execution of logistics and processing expenses. With strong judgment, discretion, and a collaborative approach, the Senior Assistant is a central connector who helps ensure the smooth, efficient functioning of both individual leaders and the broader team.
This position reports to the Associate Manager, Administration Services and Engagement, and is based in Nairobi, Kenya.
What You’ll Do
Core Administrative Support
Provide high-level administrative support by anticipating and managing competing priorities
Manage complex, high-level emails, track priorities and actions on behalf of the director, and assist with administrative tasks and special projects as needed
Foster strong relationships with internal and external partners, coordinate daily workflows and business rhythms, and handle administrative tasks and special projects such as bulk printing, note-taking, and preparing meeting materials.
Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy.
Manage expense processing and reimbursements for principals
Manage correspondence with government officials for meetings
Manage key contact list of partners and government members
Calendar Management
Provide comprehensive support to multiple principals, including a director level
Independently manage director-level calendars, aligning schedules with priorities and division goals. Coordinate complex, high-level meetings across time zones while building strong partnerships. Support principals in time and priority management, escalate decisions as needed, and occasionally represent them in routine…