Type of Requisition:
Regular
Clearance Level Must Currently Possess:
None
Clearance Level Must Be Able to Obtain:
None
Public Trust/Other Required:
MBI (T2)
Job Family:
Program Delivery and Execution
Job Qualifications:
Skills:
Detail-Oriented, Organization, Prioritization, Scheduling, Time Management Certifications:
None Experience:
2 + years of related experience US Citizenship Required:
No
Job Description:
Seize your opportunity to make a personal impact as an Events & Executive Support Coordinator supporting the NIH Office of Research Innovation, Validation, and Application (ORIVA). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.
At GDIT, people are our differentiator. This Coordinator will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team. The Coordinator will report to the team's Communications Lead and work closely with 3-4 other teammates. While the surrounding team and client are scientists, no scientific background is required; this role is about organization, follow-through, and clear communication .
HOW YOU WILL MAKE AN IMPACT:
Event Coordination
Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission
Track multiple concurrent projects and deadlines using task management tools (e.g., Microsoft Planner), proactively flagging risks and identifying solutions to prevent delays
Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission
Administrative Support
Provide general administrative support for the Program, including, but not limited to, assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency
Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines
Maintain accurate records related to events, communications, and project timelines
Provide additional administrative and operational support to other team members and functions as time and priorities allow
Communications
Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines
Revise documents to ensure they meet accessibility standards (e.g., PDFs, Word docs, PowerPoint decks) prior to publication on government websites
WHAT YOU’LL NEED TO SUCCEED:
Education: Bachelor's degree in relevant fields including, but not limited to, Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience
Required Experience: 2+ years of professional experience
Required Technical Skills: Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting; Able to follow established processes while proactively identifying creative, more efficient ways to get things done, including exploring use of artificial intelligence tools (Copilot, Gemini, Claude); Comfort working with government stakeholders and adhering to established communication policies
Preferred Skills: Customer-facing experience, especially in contexts where communication is primarily written (e.g., email support, help desk); Experience supporting meetings, workshops, or event logistics; Prior experience in an executive assistant or administrative assistant capacity; Familiarity with Microsoft Office tools (Word, Outlook, Excel, PowerPoint,…