SUMMARY:
The primary focus of this position is ensuring that the payroll process and related transactions are executed timely and accurately. The Payroll Senior Manager will oversee a team responsible for routine payroll runs as well as off-cycle requests, ensuring compliance with rules/regulations and company policies. The position will constantly seek to optimize payroll processing to improve service levels, minimize errors/exceptions, and deliver a collective team performance inline with predetermined metrics and controls. The Senior Manager will also be responsible for resolving escalations and partnering with key stakeholders to ensure reporting and other operational needs are met.
Responsibilities:
Manage the overall payroll compliance functions of a large multi-state and multi-country shared services payroll department in carrying out responsibility for payroll preparation/processing for large-scale employee base
Ensures adherence to the corporate payroll strategy and objectives
Organizes and oversees planning and execution of the payroll compliance function and related services
Manages relationship with payroll provider and other outsourcers as applicable
Collaborate cross-functionally with other departments (e.g., Finance, Benefits, HR, IT)
Navigating payroll compliance team through unexpected circumstances and/or instability
Implements continuous strategic process improvements to maintain the quality, efficiency and overall effectiveness of the payroll functions and system of internal controls, to increase accuracy and decrease risk of fraud and errors
Directs and evaluates activities of assigned payroll team and employees engaged in reconciliation and payment of employer/employee taxes, maintaining payroll control records, and preparing yearend employee statements
Oversees and approves the payroll general ledger integration and related activity.
Reviews system testing and provide final sign-off on all configuration and integration updates that impact payroll compliance
Maintains payroll standard operating procedures and oversight of the adherence to policy and procedures, as well as internal controls
Measures both individual and team performance relative to goals and objectives (i.e., operational metrics, adherence to predetermined SLAs, results against project timelines, training documentation, attendance records, knowledge of operational roles and responsibilities, personal development goals)
Ensures compliance with internal policies and controls, as well as compliance with external laws and regulatory guidance (e.g., SOX)
Responsible for oversight of payroll related accounting journal entries and reconciliations
Serve as payroll contact for internal audits, external audits, and government audits, as needed
Maintain data integrity and confidentiality in Workday, adhering to privacy and security policies
Qualifications/Requirements:
Bachelor’s degree required; degree in accounting, finance or related business preferred
Experience in payroll for a large multi-state company as a manager or other leadership role
Eight or more years of experience in Payroll, Accounting, Business, Finance, Labor Relations, Process Improvement or related field
Proficient understanding of payroll processes, controls, financial compliance, and regulations
Experience managing third party vendors, preferably in a shared services environment
Experience with payroll applications and service providers (e.g. ADP) is preferred
Proficient in Workday, with a strong understanding of capabilities and functionality
Knowledge of Workday reporting tools to generate payroll reports and analyze data for auditing and/or compliance purposes
Skilled in troubleshooting and resolving payroll-related issues in Workday, such as payroll errors, tax discrepancies, and wage garnishments
Stay up-to-date with the latest Workday releases and updates, continuously expanding knowledge and skills
Excellent verbal and written communication skills in order to…