Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview
The Clearance and Contracts Specialist plays a pivotal role in the operational success of the School of Nursing. This position is responsible for the end-to-end lifecycle of clinical affiliation agreements and student clearance processes. The Specialist ensures that all legal and regulatory standards are met, enabling students to begin clinical placements on time and supporting the overall retention and success of our nursing programs. This role requires a highly organized professional who can manage complex workflows, maintain precise documentation, and serve as an expert liaison between the University, clinical partners, and students.
Work Interactions
This position reports to the Cl earance and Contracts Manager and serves as a vital liaison between the University, external clinical partners, and students . Internally, the Administrator collaborates closely with Clinical Faculty Directors, Student and Academic Affairs, and C linical Placement teams to ensure that all affiliation agreements align with curriculum requirements and that student clearances meet institutional and safety standards. Externally, this role acts as a primary point of contact for healthcare facility administrators and legal departments to negotiate, review, and execute clinical affiliation agreements. The Specialist provides the underlying administrative support needed to ensure program compliance for state and accreditation reporting. Through these interactions, the Specialist ensures the integrity of the clinical placement ecosystem while upholding the complex legal and regulatory standards required for the school’s nursing programs.
Requirements and Qualifications
Bachelor’s degree in a relevant field or 3–5 years of equivalent experience in administrative, contract management, or compliance roles within a fast-paced environment.
Strong organizational, time-management, and project management skills, with a proven ability to prioritize and manage multiple complex concurrent projects under strict deadlines.
Exceptional attention to detail and accuracy in documentation, data entry, and records management.
Excellent verbal and written communication skills, with the ability to explain technical or legal concepts tactfully to diverse stakeholders (students, faculty, and external partners).
Demonstrated ability to interpret federal and state laws/regulations and identify compliance risks.
Customer service mindset with strong interpersonal and relationship- building skills to support collaborative, service-driven environments.
Preferred Skills & Experience
Experience in higher education, healthcare settings, or regulatory compliance.
Proficiency with CRM databases (specifically Salesforce).
Familiarity with clinical management systems such as InPlace, myClinicalExchange (myCE), Exxat, DISA/ Castle Branch, Google Drive, and Box.
Experience developing and sustaining collaborative relationships with administrative, federal, state, or agency personnel.
Work Mode Designation
This position has been designated as Remote, with occasional travel to in-person university-related events (e.g., graduation, conferences, etc.). Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work…