Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.
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As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards.
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Job Summary
The Talent Acquisition Support Partner provides administrative and operational support to the Talent Acquisition team throughout the recruitment lifecycle at an enterprise level, supporting hiring across Ventra's United States, India, and Philippines operations. This role is responsible for managing requisition approvals, coordinating interviews, maintaining applicant tracking system (ATS) data, administering offer letters, supporting onboarding activities, and ensuring recruitment processes are completed accurately, efficiently, and in compliance with company policies.
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering exceptional service to hiring managers, candidates, and internal stakeholders across multiple countries, time zones, and regional hiring requirements.
Essential Functions and Tasks
Requisition Management
Monitor and manage pending requisition approvals within the ATS.
Review requisitions for completeness and ensure required information is entered accurately.
Route requisitions through approval workflows and follow up with approvers to ensure timely processing.
Maintain requisition status updates and provide visibility into approval progress.
Assist Talent Acquisition Partners with requisition creation, updates, and posting activities.
Offer Letter Administration
Prepare, generate, and distribute offer letters and employment agreements.
Ensure offer details align with approved compensation, incentive plans, and hiring requirements.
Track offer approvals and signatures through the recruitment process.
Maintain offer templates and support updates to hiring documentation.
Coordinate communication with candidates regarding offer-related questions and next steps.
Interview & Candidate Coordination
Schedule candidate interviews with hiring managers and interview panels.
Coordinate interview logistics, calendar invitations, and candidate communications.
Track interview feedback and ensure timely completion of evaluations.
Provide a positive candidate experience through professional and responsive communication.
ATS & Recruitment Administration
Maintain accurate candidate, requisition, and hiring data within the ATS.
Ensure candidate records, dispositions, and workflow statuses are updated appropriately.
Generate recruiting reports and monitor hiring activity metrics.
Support audit requests and maintain recruiting documentation.
Onboarding Support
Initiate, monitor, and follow up on pre-employment background checks and drug screenings through the applicable vendor systems for U.S., India, and Philippines hires, following each country's screening requirements.
Review background check and screening results, verify candidate status, and escalate discrepancies or adjudication items to Talent Acquisition leadership and People Services.
Issue "all clear" notifications to hiring managers, Talent Acquisition Partners, and onboarding stakeholders once pre-employment requirements are successfully completed.
Serve as a primary point of contact for pre-hire communications, responding to candidate questions and providing timely updates on next steps, start dates, and outstanding…