About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The National General Affairs Administrator will oversee the maintenance operations of our company's facilities. The administrator will be responsible for ensuring the efficient and effective functioning of the facilities, including equipment, systems, and infrastructure. This role requires a strong attention to detail, excellent problem-solving skills, and the ability to work collaboratively with various departments.
Responsibilities
Primary
Effectively oversee and lead GA team members and FM team members.
Monitor the status of maintenance tasks, track completion, and maintain accurate records of all maintenance activities.
Create and implement maintenance schedules to ensure minimal disruption to operations while maximizing equipment uptime.
Develop various facilities maintenance schedules while managing and resolving all maintenance issues.
Manage and handle all vendor contacts and proposals, including vendors for various maintenance items, activities, and tasks.
Conduct regular inspections of facilities to identify maintenance needs, safety concerns, and potential improvements.
Respond to emergency maintenance requests, as needed.
Plan and oversee all construction, repair, and installation activities.
Track and manage all West Point VPC Maintenance software.
Manage contracts for services such as cleaning and maintenance.
Delegate tasks effectively and ensure the team's cohesiveness and productivity.
Act as a point of contact for cross-functional projects involving the General Affairs department.
Monitor vendor performance and resolve issues in a timely manner.
Oversee and ensure the efficiency of GA functions including purchasing, AP invoice processing, and vendor management.
Manage site assets by accurate recording of the aquisition, maintenance and final disposal.
Oversee and perform financial reconciliations and produce monthly reports as required.
Secondary
Maintains maintenance records.
Provide training to new team members joining the department.
Create a healthy and safe work environment for all maintenance workers.
Tertiary
Ad hoc reporting and projects.
Skills
Ability to access and evaluate repairs quickly and efficiently.
Interpersonal abilities, communicate with management and co-workers on all maintenance activities.
Must be able to multi-task in a fast paced environment.
Knowledge of plumbing, electrical, construction, painting, vehicle maintenance, etc.
Ability to work independently and collaboratively with cross-functional teams.
Effective leadership skills, strategic thinking, and the ability to manage a diverse set of responsibilities.
Education & Experience
High School Diploma Required
5-8 years' experience required
Associate's degree Preferred
6-9 years' experience preferred
Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status,…