ABOUT US
We're building toward a world where every company can become its own AI lab.
Goaly is an early-stage AI startup founded by ex-Meta Superintelligence Labs engineers and researchers who built the Llama Research Platform and led post-training efficiency on Meta's Superintelligence team. Goaly is the autonomous performance layer for AI training: it watches every job across a GPU fleet, catches the runs that are wasting compute, and shows teams what each model improvement actually costs.
Backed by leading AI investors, we're looking for the person who makes our Palo Alto office run: the one who notices what's missing before anyone else does and fixes it the same day.
ABOUT THE ROLE
You will be our first Office Manager and you will own the office end to end. Our team works in person, and the office has to work every day: stocked, fed, clean, secure, and ready for whoever walks in, whether that's a new hire, a candidate in for an onsite, or a visiting customer.
The job is three things: keep the office running (supplies, food, facilities, vendors, budget, mail); make first days and visits great (onboarding, candidate and guest hospitality, on-site events); and be the operational backbone for a small team (light scheduling, travel, and expense support for the founders and business team).
You report to the Head of Business & Operations and work daily with the founders, engineering, and the go-to-market team. There is no office playbook yet; you write it.
WHAT YOU'LL DO
Run the office
- Own office supplies: track inventory and reorder before anything runs out.
- Run the meals program: extra order of lunch and dinner, snacks and drinks, dietary needs, and the budget. Food is a core perk here and it never slips.
- Keep the kitchen and common areas clean, stocked, and working.
- Be the point of contact for building and property management: badges and keys, HVAC, cleaning, repairs, parking, and weekend access.
- Handle mail, packages, and shipping and receiving, including hardware and employee equipment.
- Keep the layout working as we grow: desks, seating, furniture. When the time comes, lead the next office search, build-out, and move.
Keep it safe and secure
- Own access control: badges issued and revoked on first and last days, visitor sign-in, and a monthly review of who has access.
- Keep first-aid kits, evacuation materials, and emergency contacts current, and schedule drills with the building.
- Be first point of contact for minor incidents and facility problems; escalate the rest.
Welcome new hires, candidates, and guests
- Host candidate onsites: greet, keep the day on schedule, rooms and interviewers ready, meals and travel reimbursement handled.
- Be the front door for visitors and customers, with conference rooms set up and working.
- Run on-site logistics for events we host (meetups, workshops, hackathons) and plan team lunches, offsites, and celebrations.
Support the founders and business team
- Calendars, scheduling, and travel; receipts, expenses, and vendor invoices with our finance partner.
- Swag program and ad hoc projects: printing, notarizations, errands, bank and government paperwork.
Write the playbook
- Stand up one place for office requests with a response standard the team can count on.
- Document how the office runs (vendors, ordering, onboarding, visitors, emergencies) so someone else could keep the lights on if you were out for a week.
- Keep a simple view of spend, vendors, inventory, and recurring requests. Fix what repeats.
YOU MAY BE A GOOD FIT IF YOU HAVE
Minimum
- 2+ years running a physical space and the people in it: office manager, workplace or facilities coordinator, executive assistant, or a front-of-house or hospitality role with real operational scope. Startup experience is a plus, not a requirement.
- Strong organization and follow-through: you keep lists, close loops, and nothing you own runs out.
- Warm and professional with everyone, from founders and customers to candidates and…