Job Title: Procurement Analyst
Salary Range: $62,000 - $80,000
Location: Administration, Seattle WA.
Work Site: In Person
About the Position
The Procurement Analyst provides purchasing, sourcing, vendor administration, and analytical support for Evergreen Goodwill's procurement function. This role independently manages routine purchasing and vendor-related activities within established procurement policies, procedures, and approval authority.
The position supports strategic sourcing initiatives and procurement operations under the direction of the Procurement Manager and in collaboration with the Senior Procurement Analyst. Responsibilities include processing requisitions and purchase orders, obtaining and evaluating supplier quotations, conducting routine sourcing activities, supporting vendor onboarding and performance management, maintaining procurement and contract records, and preparing spend, savings, and cost analysis reports.
The Procurement Analyst works closely with internal stakeholders, Finance, Accounts Payable, and suppliers to ensure purchases are timely, cost-effective, compliant, and appropriately documented. The role contributes to procurement process improvements, data analysis, and reporting while supporting organizational goals and operational efficiency.
Complex sourcing events, formal RFQ/RFP processes, significant supplier performance issues, contract negotiations, and non-standard commercial or contractual matters are managed in partnership with or escalated to the Procurement Manager or Senior Procurement Analyst, as appropriate.
Essential Functions and Responsibilities
Procurement Operations
Ensure timely and accurate processing of purchase requisitions and purchase orders within established procurement policies, procedures, and approval limits, including confirmation of required approvals, supporting documentation, and appropriate coding.
Independently execute day-to-day buying activities with approved suppliers within established purchasing and approval limits, including order placement, confirmations, lead-time follow-up, delivery coordination, and resolution of routine order issues.
Conduct sourcing activities for routine and lower-complexity purchases by researching suppliers, obtaining competitive quotes or bids, preparing price and total-cost comparisons, and presenting findings for review.
Conduct routine quote requests and support RFQ and RFP activities led by the Procurement Manager or Senior Procurement Analyst, including preparing documents, coordinating supplier communications, compiling responses, developing bid summaries, and maintaining sourcing documentation.
Supplier and Contract Administration
Support and maintain effective day-to-day relationships with suppliers and service providers.
Assist with supplier pricing and delivery discussions and gather commercial information to support negotiations. Significant negotiations, non-standard terms, and contractual matters are led by and escalated to the Procurement Manager or Senior Procurement Analyst.
Coordinate new vendor setup and onboarding, including collection of required forms and documentation, and maintain accurate vendor master data.
Provide contract administration support by maintaining procurement records and the contract repository, tracking renewal and expiration dates, and organizing supporting documentation. Contract language, risk, interpretation, redlining, and negotiation matters are escalated to the Procurement Manager or Senior Procurement Analyst as appropriate.
Monitor routine supplier performance and help resolve delivery, quality, pricing, and invoicing discrepancies in coordination with internal stakeholders and Accounts Payable; escalate significant or recurring supplier performance issues as appropriate.
Analysis, Reporting, and Compliance
Compile and analyze purchasing and spend data, prepare recurring and ad hoc reports, and identify trends or potential savings and process-improvement opportunities for…