POSITION: Business Clerk (Part-time)
LOCATION: Great Hearts Irving Upper School, 3520 World Cup Way, Irving, TX 75038
REPORTS TO: Headmaster and Director of Campus Operations
SCHEDULE: 20 hours a week from 7:00 am – noon
About Great Hearts Academies
Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.
Additional information can be found at http://www.greatheartsamerica.org/.
Accountabilities:
Budget
Manages both campuses budgets to be 100% on track with their targets
Report budget updates weekly to the Director of Campus Operations and Headmasters
Partners with the Home Office Finance team and attends necessary training
Procurement Best Practices
Process all purchase orders within 30 days
Reconciles campuses credit cards each month
Manages the relationship with the third-party vendor and advises purchase orders.
Assist the Director of Campus Operations with staff training as needed
100% of Capital Asset Items Tagged and Tracked
Ensures every item over $1,000 has an asset tag
Receives all materials, supplies and deliveries as needed.
Partners with our Information Technology department to ensure computers have asset tags.
Manages Campus Based Bank Accounts
Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team.
Deposit cash to the bank as needed.
Assist the Director of Campus Operations with beginning of the year staff training.
Configio Product Support
Creates all products within 3 business days.
Communicates with campus leads to determine product needs.
Partners with the district Configio support team as needed.
Setup and train campus club coordinators to create their own products.
We look for Team and Family who embody the following values and characteristics:
Believes and is committed to our mission and being an agent of change: that all students can get to and through college
Has demonstrated effective outcomes and results, and wants to be held accountable for them
Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
Works with urgency and purpose to drive student outcomes
Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.
Qualifications, Competencies & Strengths:
Education:
HS diploma or GED required .
Bachelor’s degree preferred.
Experience: 1-2 years of experience. preferred
Special Skills:
Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience using Adobe Acrobat .
Superior written and verbal communication and presentation skills; oriented towards detail, thoroughness, and accuracy.
Experienced and comfortable interacting with individuals/groups at every level of the organization.
Mission Focus – focuses on Great Hearts core purpose of truth, beauty & goodness.
Record of Results – holds high expectations for self and others to achieve and surpass intended goals
Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
Communication – effectively conveys information using a variety of channels and techniques
Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions
Additional Requirements
Type of fingerprint clearance: Must be able to pass the Texas…