Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Litigation team as Legal Support Specialist located in our Dallas office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Dallas office, on an onsite basis with an option to work remotely one day a week.
Position Summary:
The Legal Support Specialist provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires expertise in litigation procedures, document management, and case preparation from onset through post-trial. Extensive experience in litigation support and proficiency with relevant software are essential. This candidate should be flexible to work overtime as needed.
Key Responsibilities:
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation.
Manages and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff.
Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
Conducts research and utilizes legal technology tools for e-discovery and case management.
Drafts general correspondence, memoranda, and reports from various sources, such as handwritten notes and dictation, ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods.
Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates.
Establishes and maintains organized filing systems and records in both physical and electronic formats.
Enters attorneys’ billable time and submits to accounting by monthly deadlines.
Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel.
Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned.
Qualifications:
Skills & Competencies
Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities,…