Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US.
Our diverse group of nearly 50 global companies specialise in market leading technologies that push the boundaries of science and technology.
Halma India fulfils the potential of the region by harnessing the diverse talents, expertise, infrastructure, and operational resources. At Halma India, We have a team of over 280 professionals representing commercial, digital, business support group and support functions across our seven offices in India, two in Bengaluru and one each in Delhi NCR, Mumbai, Thanjavur, Vadodara, and Ahmedabad.
Position Objective
The Senior Accounts Executive will ensure the financial records of Halma, specially on AR and Inventory, are maintained accurately in conformance to the accounting policies, internal controls and the statutory requirements and thereby minimizing financial risk the organization is exposed to. He / She will also be responsible to prepare and provide various reports and analysis.
Responsibilities
Invoicing & Accounts Receivable
Ensure timely and accurate posting of customer receipts, invoices and credit notes in the ERP system.
Manage and monitor customer credit limits in ERP in accordance with the credit policy.
Maintain customer credit assessment reports and related trackers.
Ensure export invoices are generated accurately and all applicable documents, including e-Invoices and e-Way Bills are prepared and issued on time.
Ensure accurate preparation of recharge calculations and timely submission of OPCO invoices.
Prepare and review Accounts Receivable ageing reports, proactively monitor overdue receivables and ensure timely closure of outstanding reconciling items.
Coordinate with customers, Sales teams, and OPCO representatives to ensure timely collections and resolution of payment disputes.
Inventory Accounting and Records Maintenance
Coordinate periodic physical inventory verification and reconcile inventory variances with ERP records.
Process inventory adjustment and write-off entries after obtaining necessary approvals.
Perform periodic reconciliation of Cost of Goods Sold (COGS) and purchase accounts to ensure accuracy and completeness.
Calculate and account for inventory obsolescence provisions and debtors provisions in accordance with company policies and accounting standards.
Product Pricing & SVB Compliances
Support business teams with product pricing calculations and ensure product pricing is accurately maintained and updated in ERP.
Coordinate Special Valuation Branch (SVB) documentation, submissions, and compliance requirements.
Maintain proper documentation and trackers for customs and SVB-related matters.
Audits & Book Closures
Prepare monthly Accounts Receivable schedules, reconciliations, and management reports and update the balances in Tagetik.
Support monthly, quarterly, and annual financial close activities within defined timelines.
Provide required schedules, reconciliations, and supporting documents for statutory, internal, tax, and group audits.
Other Activities
Ensure EDPMS & GR Waivers are timely closed with bank as per RBI guidelines.
Prepare various ad-hoc reports and maintain updated trackers.
Ensure timely and accurate posting of necessary journal entries in the ERP system.
Act as a backup for other activities related to other finance functions as and when required.
Process Improvement Initiatives
Identify opportunities for process improvements and automation within the Accounts Receivable function.
Develop and update Standard Operating Procedures (SOPs) and process documentation.
Support ERP enhancements, testing, and system improvement initiatives.
Guide junior team members and contribute to knowledge sharing and process standardization.
Critical Success Factors
Knowledge of accounting principles, accounting standards…