This position is open for internal candidates only
JOB CONTEXT:
HI's logistics function is evolving in a context of shrinking resources, regionalisation, stronger expectations for programme autonomy, and continued prioritisation of emergencies. The Logistics Strategy 2026-2028 positions logistics as a driver of performance, with stronger steering, more reliable data, better use of resources, simplified standards, and adapted digital tools.
Within this evolution, the Logistics Specialist team is expected to progressively reduce direct support as LS for a Portfolio, where regions become more autonomous, while maintaining HQ focal points able to provide a clear, fit-for-purpose and adaptable framework to programmes.
YOUR MISSION:
Mission 1 – Facilities standards
1.1 Develop and steer the standards framework
· Contributes to the Facilities components of the Global Logistics Strategy and its action plan.
· Develops and updates Facilities standards in line with operational realities, emergency and accessibility needs, environmental goals, resource pooling and industry best practices.
· Acts as focal point for compliance and technical questions; monitors application of the standards and reports gaps.
· Identifies high risks in facility management and supports mitigation and resource-optimisation measures.
1.2 Functional project management for Facilities digital tools
· Business owner for Facilities digital tools: translates operational needs into functional requirements and coordinates with the IT Division and vendors across the tool lifecycle.
· Leads user acceptance testing before go-live, then oversees rollout, training and adoption.
1.3 Knowledge management
· Structures, publishes and communicates Facilities resources and standards.
· Designs and delivers training on standards, tools and key practices.
Mission 2 – Logistics steering
2.1 Contribute to the steering framework
· Contributes to the Steering components of the Global Logistics Strategy and to the design of steering mechanisms at global, regional and programme levels.
· Monitors alignment between global and regional strategies and other commitments (e.g. autonomy agreements).
· Defines logistics indicators, targets and benchmarks, and keeps them relevant as priorities evolve.
· Contributes to data collection standards and methodologies ensuring consistent, reliable logistics data.
2.2 Data and decision support
· Develops dynamic dashboards and distributes them to decision-makers with analysis and recommendations.
· Supports decision-makers in interpreting and using logistics data; flags trends, anomalies and underperformance.
· Contributes to harmonisation and quality control of data feeding the dashboards.
Mission 3 – Logistics specialist for a portfolio of programmes
3.1 Strengthen programme logistics capacities
· Contributes to the deployment of logistics standards, including LINK.
· Coaches logistics managers, helps programmes resolve problems and assesses whether required skills meet expectations.
· Runs regular training at head office and in programmes, leading a community of practice.
· Contributes to the dissemination of donor compliance rules (under DFI authority) and to the recruitment of logistics managers.
3.2 Strategy and steering
· Supports the Regional/Country Logistics Manager in mapping logistics risks and drawing up corrective and mitigation action plans; conducts logistical diagnostics and issues alerts when needed.
· Advises on the Logistics Strategy within the Operational Strategy, the related action plans and the relevance of their indicators.
· Analyses programme dashboards to identify deviations from objectives, supports corrective action and reports results to the Programme Director.
3.3 Compliance and optimisation
· Collects KPIs and provides analyses to programmes and geographical management.
· Analyses logistics risks (fraud, theft and misappropriation, corruption, non-compliance, favouritism, accidents) and alerts the Logistics Director with…