Job Description Summary
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.
HarbourVest is an equal opportunity employer.
This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.
Join our team as an Office Manager & Executive Assistant and play a key role in supporting the continued growth of our Bogotá office.
This is a highly visible and impactful role that combines executive support, office operations, workplace experience, vendor management, and administrative coordination. The successful candidate will serve as a trusted partner to the Head of the Bogotá office while helping ensure a professional, welcoming, and efficient workplace for employees, visitors, and business partners.
We need a highly adaptable professional for this role who can support senior leadership and welcome visitors. They will also prioritize office logistics, manage vendors, prioritize events, track expenses, and solve daily operational challenges.
Success in this role requires a hands-on mindset and a willingness to move seamlessly between strategic coordination and day-to-day execution. No task is too small, and no challenge is too large. The ideal candidate enjoys building structure, solving problems, creating exceptional workplace experiences, and helping a growing organization operate effectively as it scales.
The ideal candidate is someone who:
Is exceptionally organized, detail-oriented, and able to manage multiple priorities simultaneously.
Takes ownership of solutions and proactively anticipates needs.
Is comfortable supporting senior executives while independently managing office operations.
Thrives in a dynamic and growing environment where priorities may evolve quickly.
Demonstrates strong judgment, professionalism, and discretion when handling sensitive and confidential information.
Has strong communication and relationship management skills.
Enjoys creating positive experiences for employees and visitors.
Is resourceful, adaptable, and willing to step in whenever needed.
Can effectively coordinate across employees, leadership, vendors, building management, and external partners.
Balances critical thinking with an active approach to execution
What you will do:
Executive Support
Provide day-to-day administrative support for the Head of the Bogotá office, including calendar management, meeting coordination, travel arrangements, expense reporting, and other executive support activities
Anticipate needs and proactively handle priorities, logistics, and scheduling
Prepare materials, presentations, reports, and meeting logistics as needed
Support confidential projects and business matters with discretion and professionalism
Office Operations & Workplace Experience
Be a primary point of contact for workplace operations and workplace-related matters
Help ensure the operations at our Bogotá location run smoothly, efficiently, and professionally every day
Run front desk activities and visitor experience, ensuring a welcoming and professional environment.
Coordinate…