ABOUT US
The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students!
ABOUT THE APPLICATION PROCESS
Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.
Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely .
Job Posting End Date:
11-11-2026
Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.
APPLICATION DEADLINE
Applications for this position must be submitted no later than November 10, 2026 at 11:59 PM EST.
DESCRIPTION
Under the direction of the Director, Communications and Engagement, this position serves as the front-line ambassador and administrative hub for the HCPSS central office, ensuring customer service for all visitors, callers, and correspondents. In addition to executing core secretarial duties and managing official written communications, the role leads building safety by actively monitoring access and coordinating response protocols. Furthermore, the position provides operational support to the Office of Communications and Engagement by overseeing routine budget tracking, purchase requisitions, and vendor orders.
MINIMUM QUALIFICATIONS
A combination of education and experience may be considered.
Education:
High School diploma or equivalent.
Experience:
Five years of experience performing clerical/administrative support duties or the equivalent combination of education and experience.
PREFERRED QUALIFICATIONS
The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don’t meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.
Experience processing purchase requisitions.
Experience working at a front desk or reception area.
ESSENTIAL POSITION RESPONSIBILITIES
The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
Serves as the primary point of contact for the HCPSS central office, welcoming and assisting visitors while efficiently managing high-volume incoming calls and voicemail inquiries to ensure prompt, professional support.
Performs general administrative and secretarial duties, including drafting, formatting, and producing letters, reports, memorandums, and other official correspondence using word processing and office computer applications.
Supports financial operations for the Office of Communications and Engagement by processing all purchase requisitions, managing vendor orders, tracking expenses, and monitoring routine budget tasks.
Leads building safety and security by continuously monitoring incoming and outgoing access, evaluating potential security risks, and coordinating with campus security personnel or law enforcement as needed.
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.
Knowledge
Administrative & Office Operations: Knowledge of standard clerical procedures, executive correspondence formats, records management, and front-desk reception protocol.
Financial & Procurement…