Job Description:
Key Responsibilities
Purchasing
Create, issue, and track purchase orders in ServiceTitan's Inventory module
Order materials, equipment, and supplies for jobs, warehouse stock, and truck replenishment
Maintain vendor relationships, request quotes, and compare pricing for cost savings
Follow up on backorders, delays, and shipping issues and communicate changes to dispatch or project managers
Monitor reorder points and min/max levels to prevent stockouts and overstock
Receiving
Receive, inspect, and verify deliveries against purchase orders and packing slips
Receive items into ServiceTitan promptly and accurately, and document shortages, damages, or incorrect shipments
Coordinate returns, credits, and warranty claims with vendors
Label, organize, and shelve materials in the warehouse
Inventory Management
Maintain accurate warehouse and truck inventory in ServiceTitan
Process transfers between the warehouse, trucks, and job sites
Perform regular cycle counts and annual physical inventories, and investigate discrepancies
Stock and restock technician trucks per established truck templates
Keep the warehouse clean, safe, and organized
Administrative and Accounting Support
Match vendor invoices to purchase orders and receipts, and resolve discrepancies
Work with accounting on bill entry, vendor statements, and job costing accuracy
Make sure materials are tied to the correct jobs, so job costs and invoices are accurate
Keep vendor, pricebook, and material records current, including cost updates
Heartland Home Service is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.