Job Description
Work Schedule:
Shift will primarily be a first shift role, with an expectation for flexibility for some weekend and off shift work as needed to meet business needs.
1st Shift – 6AM to 2:30PM
Essential Responsibilities
1. MRO Purchasing & Procurement
• Own the site MRO purchasing process from request through final receipt and reconciliation.
• Solicit and evaluate supplier quotations considering cost, lead time, quality, service, and total value.
• Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.
• Source replacement parts, consumables, repair services, and other maintenance related goods and services.
• Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.
Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.
• Partner with Procurement to leverage preferred suppliers, negotiated agreements, and corporate purchasing strategies.
• Maintain accurate supplier, pricing, lead-time, and purchasing information within applicable systems. • Identify and execute opportunities for cost reduction, supplier consolidation, and improved purchasing efficiency.
2. Supplier & Vendor Management
• Develop effective working relationships with MRO suppliers and service providers.
• Monitor supplier performance related to delivery, quality, responsiveness, pricing, and service.
• Escalate recurring supplier performance issues and support corrective actions.
• Maintain appropriate documentation for supplier quotations and purchasing decisions.
• Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.
• Support negotiation of pricing, freight, lead times, stocking agreements, consignment opportunities, and other commercial terms within role authority.
3. Stockroom Management & Inventory Control
• Own the day-to-day operation and organization of the MRO storeroom.
• Maintain accurate inventory quantities, locations, descriptions, part numbers, and equipment associations within the CMMS.
• Ensure 100% inventory accuracy through disciplined cycle counting, reconciliation, and root-cause correction of discrepancies.
• Establish and maintain appropriate min/max, reorder points, safety stock, and stocking strategies based on usage, lead time, equipment criticality, and business risk.
• Ensure critical spare parts are identified, available, properly stored, and periodically reviewed.
• Maintain clear standards for receiving, stocking, issuing, returning, and transferring MRO materials.
• Maintain storeroom organization through 5S and visual management standards.
• Control access and material transactions to minimize unrecorded withdrawals and inventory loss. • Identify obsolete, excess, duplicate, and slow-moving inventory and partner with Maintenance and Finance on appropriate disposition.
• Lead periodic physical inventory activities as required.
4. Maintenance Planning & Parts Availability
• Partner closely with Maintenance Planning & Scheduling to ensure planned work is properly materialized before scheduled execution.
• Kit and stage materials for planned maintenance activities.
• Verify all required materials are available prior to scheduled work and escalate shortages that could jeopardize schedule compliance.
• Identify long-lead or difficult-to-source materials early enough to protect planned maintenance execution.
Coordinate emergency purchasing requirements for breakdowns while maintaining appropriate purchasing controls.
• Partner with Maintenance to identify recurring parts consumption and opportunities to improve reliability or inventory strategy.
5. Receiving, PO & Invoice Reconciliation
• Ensure MRO goods are accurately received against the appropriate PO and work order.
• Investigate and resolve discrepancies involving quantities, pricing, damaged materials, incorrect shipments, invoices, and purchase…