Office Manager Part-time
Pinneberg, Germany
Join Hempel and help create a workplace where people and business can thrive.
Are you an organised, service-minded professional who enjoys making things run smoothly? Do you like taking ownership, supporting colleagues and finding smarter ways of working? Then this could be the opportunity for you!
At Hempel, we believe in creating a workplace where business is in mind and people are at heart. We are looking for an Office Manager to join our team in Pinneberg, Germany, and play an important role in ensuring an efficient, welcoming and well-organised office environment.
Make an impact
As our Office Manager, you will be the go-to person for a wide range of office-related activities, supporting employees, managers and external partners. Your responsibilities will cover office administration, workplace services, digitalisation, People & Culture administration and local IT coordination.
You will also have an important role in improving how we work by identifying opportunities to simplify administrative processes, reduce manual tasks and make better use of digital tools.
What you'll do
Your responsibilities will include:
Manage daily office operations: Coordinate mail and correspondence, manage office supplies and keys, oversee deliveries and support the smooth running of office facilities.
Drive digitalisation and process improvements: Digitise incoming correspondence, improve electronic filing and document management, reduce paper-based processes and identify opportunities for automation.
Support People & Culture activities: Assist with employee onboarding and offboarding, benefits administration, celebrations and gifts, fleet administration and the coordination of health and safety-related documentation.
Coordinate local IT and workplace services: Manage mobile phone administration and IT equipment inventories, support workplace setups for new colleagues and coordinate with IT support teams.
Coordinate suppliers and service providers: Act as a local point of contact for building management, facility services and other external partners, ensuring that office needs are handled efficiently.
You will collaborate with colleagues across the local organisation and other Hempel offices, helping create a positive employee experience and a professional working environment.
What we're looking for
We are looking for someone who takes pride in providing excellent support, enjoys variety in their daily work and is always looking for ways to make things better.
We imagine that you bring:
Completed commercial education.
Previous experience in office administration, office support, reception or a similar service-oriented role.
Fluency in German, both written and spoken (essential).
Good command of English, both written and spoken.
Confidence using Microsoft Office applications, particularly Outlook, Word and Excel.
Strong organisational skills and attention to detail.
The ability to manage multiple tasks, prioritise effectively and work independently.
Just as importantly, you are:
Service-minded and approachable: You enjoy helping others and creating a welcoming environment.
Structured and organised: You keep track of details and ensure tasks are completed reliably.
Proactive and solution-oriented: You take initiative and look for opportunities to improve the way things are done.
Flexible and hands-on: You enjoy variety and are happy to adapt to changing needs.
Collaborative and dependable: You work well with others and are someone colleagues can count on.
Global career possibilities
At Hempel, we offer a variety of global career possibilities and many cross-functional and cross-cultural working relationships. We strive to create the right conditions for personal and professional development.
Join a global company where employees are truly passionate about delivering the best in everything they do. With business in mind and people at heart, we always work together to influence our road ahead. We want…