Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.
Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.
As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.
At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.
We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.
All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.
Herbert Smith Freehills Kramer: Your goals. Our ambition
The Opportunity
Primary Responsibilities
Develop a deep understanding of the Leadership Team's priorities, leadership style, stakeholder landscape and firm objectives.
Coordinate the Leadership Team’s operating cadence, including forward planning, meetings, governance, reporting, budgets, strategic initiatives and stakeholder engagements, while handling confidential and commercially sensitive information with discretion.
Take ownership of complex diaries. Proactively manage competing demands, anticipate and resolve potential issues, and challenge non-value-adding activity where appropriate.
Anticipate future requirements, create capacity for priority initiatives and ensure the Leadership Team are appropriately prepared for meetings, e.g., agendas, supporting papers, briefing notes, research and tracking actions to completion, promptly sharing meeting notes and video recordings with relevant stakeholders.
Filter, evaluate and prioritise incoming communications, including email, proactively dealing with queries (including meeting invites), ensuring everything is dealt with in a timely manner, and raising with the team when necessary.
Draft, review and coordinate high-quality communications and documents, e.g., presentations, reports, correspondence and stakeholder communications. Ensure messaging is clear, consistent and aligned with the firm’s priorities.
Coordinate and attend meetings, e.g., leadership, project, budget, committee meetings and related activities, as required, ensuring actions, decisions and deliverables are effectively captured and followed through. Support alignment of priorities, communications and key initiatives across the leadership team.
Develop and maintain a clear understanding of the department’s local, regional and global budgets, spend profiles and approval processes, and support budget leads in tracking and managing expenditure, identifying variances and assisting with preparing accurate budget reports and updates for the Director as required.
Coordinate department performance and governance data including monthly/ quarterly reports and headcount tracking.
Build strong relationships with senior stakeholders and their secretaries across the firm and act as an ambassador for the Leadership Team, by demonstrating diligence, professionalism and a commitment to providing an exceptional experience including being a key point of contact.
Represent the Leadership Team in meetings and discussions when required, facilitate collaboration across functions and help drive accountability for decisions and commitments.
Maintain accurate records, filing systems and executive documentation.
Review department processes and workflow activities and drive continuous improvement including championing efficient use of technology and…