About HigherRing:
HigherRing is the ethical outsourcing partner for socially responsible companies. We harness business as a force for good and partner with impact organizations to lighten their load and further their purpose. We create remote, impact employment where our team members and clients are valued and supported in their efforts to advance us all toward a more sustainable world. HigherRing is a B Corp, climate-neutral, and a 1% for the Planet member.
About the Role:
Client Specialist - Business Operations Wage Information - $25.00-$27.00/hr
The Client Specialist - Business Operations will support a nonprofit client by keeping its daily operations running smoothly. The role covers compliance, administrative systems, HR support, and grants management. The Client Specialist will work closely with leadership and report progress to the Board of Directors.
Further Details:
Business Operations
Manage insurance renewals and keep related records current
Complete state and federal registration and reporting, including state Attorney General registration
File and maintain property tax exemptions
Administrative Systems
Keep administrative systems efficient and effective
Support audit readiness, including a move to more secure digital recordkeeping
Create and maintain a master admin calendar
Human Resources
Support recruiting, onboarding, development, and terminations
Ensure compliance with employment laws, including required staff training
Maintain personnel files and support contractor oversight and records
Implement and maintain HR policies, programs, and practices
Support seasonal staffing for the organization’s field crew
Grants
Manage all grants and contracts
Research, identify, and draft grant proposals
Learn the organization’s programs well enough to explain their impact in proposals and reports
Prepare progress reports for the Board and funders
Prepare and submit final grant reports
Keep accurate records of applications and reports
Ensure compliance with grant guidelines
Qualifications and Requirements:
Fluency in spoken and written English (second language a plus)
Strong communication and problem-solving ability
Proactive self-starter with excellent judgment
Highly detail-oriented with strong organization skills
Strong tech proficiency: multitasking across browsers, tabs, and tools
Hands-on experience using AI tools (such as Gemini or Claude) for drafting, research, and admin tasks
Able to review AI-generated work for accuracy and protect sensitive information when using AI
Interest in finding new ways AI can make workflows more efficient
3+ years in nonprofit operations, administration, or a similar role
Experience with grant writing and grant reporting
Working knowledge of HR practices and employment law compliance
Familiarity with nonprofit registration, reporting, and tax-exempt requirements
Comfortable evaluating and improving software tools and workflows
Strong organization and attention to detail
Clear writer and communicator
Able to manage many tasks and deadlines independently
Reliable home workspace: quiet, distraction-free, with a closing door
Hard-wired Ethernet connection; minimum 50 Mbps download / 5 Mbps upload speeds
PLEASE be sure to (1) fully answer all the application questions, (2) add your resume, and (3) include a cover letter! (We can't consider you without all three submissions.)
HigherRing is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender expression, sexual orientation, age, national origin, disability, marital status, or military status, in any of its activities or operations.
Further, we are looking for people who want to use their power for good and we advocate as a business for pro-social/inclusive policies with elected officials and to bring awareness to our team. We believe in a woman's right to choose, that everyone deserves to be able to easily vote, that guns should be regulated with at least the same laws applicable to car…