Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Administration & Support Assistant to join our team. This position will report to our agency located in Ellsworth, ME. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is an in-office position.
Responsibilities:
Sort, scan, and log and mail incoming carrier and client checks, communicate with team members regarding payments received
Distribute all incoming faxes and monitor general office voicemail
Place orders for all office supplies
Assist in organizing meetings and office events, including ordering food or refreshments
Manage postage meter and printer/scanner supplies and maintenance
Provide administrative and clerical assistance such as scanning, printing and mailing
Occasionally assist with data processing projects
Answer and direct incoming phone calls to appropriate staff
Direct and provide assistance to customers and other people visiting the agency
Receive, open, sort, and scan incoming mail
Sign for all deliveries and other services rendered to the agency
Maintain conference room schedule and direct visitors to appropriate rooms
Qualifications:
Minimum High School degree
Demonstrated communications and interpersonal skills
Basic working knowledge of computer hardware setups and multiline phone systems
Strong working knowledge of Microsoft Office products including Word and Excel
Familiarity with insurance workflows and processes desired but not required
Ability to learn and adapt to new and evolving software products relevant to the insurance industry
Strive to continuously pursue training and development opportunities to build knowledge and skills
Understand and follow established workflows and procedures
Understand and follow policies published in Hilb Employee Handbook
Benefits:
Company Paid Life Insurance, Long-Term and Short-Term Disability.
Medical, Dental, Vision and FSA/HSA plans.
401(k) with company match.
Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
Generous PTO.
An awesome team of professionals!
The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.
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