We're looking for a Web IT Systems Administrator to own the technical infrastructure, systems administration, web development, and AI workflow operations for a growing psychiatric and mental health practice. You will manage and maintain all company IT systems, administer the full Zoho suite, develop and maintain the practice website, manage RingCentral, support eClinicalWorks and healthcare portals, and help build AI-assisted workflows that improve operational efficiency across the practice.
This is a broad, multi-system role. You are not supporting one platform or one function. You are the technical owner of the practice's entire digital and systems infrastructure, from user account management and cybersecurity to website code and AI automation. Strong Zoho administration experience and working proficiency in HTML, CSS, and JavaScript are hard requirements. HIPAA compliance and data security awareness are non-negotiable given the healthcare context. If you have hands-on IT systems administration experience, can manage a wide range of platforms independently, and take genuine ownership of keeping a practice's technology running securely and efficiently, this role is a strong fit.
Why You'll Want to Join
You will be paid in USD (bi-monthly: every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you're most productive
This role requires availability during US business hours
Work inside a growing psychiatric and mental health practice with a dedicated team and a broad technical infrastructure
High-ownership IT and systems role with direct accountability for platform reliability, security, and operational efficiency
What You'll Work On
IT Systems Administration and Technical Support
Manage, maintain, and troubleshoot company IT systems, software, email accounts, and technical infrastructure
Maintain an organized, secure inventory of IT systems, administrator accounts, login credentials, software licenses, and vendor access
Manage user permissions, multifactor authentication, account recovery, and system access controls
Troubleshoot technical issues and coordinate with external vendors when necessary
Maintain system documentation, technical procedures, account ownership records, and recovery instructions
Zoho Administration and Workflow Management
Administer and maintain the organization's full Zoho suite including Zoho Desk, Zoho Cliq, Zoho Workplace, Zoho Forms, Zoho Sheets, Zoho People, Zoho Campaigns, Zoho Sign, and other Zoho applications in use
Create, update, and troubleshoot digital forms, templates, workflows, automations, and integrations across Zoho platforms
Manage user accounts, permissions, configurations, and application settings
Support staff with Zoho-related issues and identify opportunities to improve operational efficiency through better use of the platform
Website Development and Maintenance
Use HTML, CSS, and JavaScript to develop, customize, troubleshoot, and maintain the practice website
Update website layouts, styling, interactive features, and responsive designs for desktop and mobile
Troubleshoot website functionality, scripts, forms, embedded tools, and third-party integrations
Manage website hosting, domain settings, DNS, SSL certificates, and content management systems
Support integrations with Zoho applications, CRM systems, chatbots, online scheduling tools, and marketing automation platforms
Apply website security best practices and identify potential vulnerabilities for remediation
AI Tools and Workflow Automation
Administer and support approved AI tools and platforms including ChatGPT, Claude, Microsoft Copilot, Google Gemini, and other AI-powered applications
Identify opportunities to use AI to improve administrative efficiency, streamline workflows, and automate repetitive tasks
Develop and maintain AI-assisted workflows, prompts, and automation processes that support operational needs
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