About Us
At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About Our Client
Our client is a bookkeeping and payroll firm based on the California Central Coast. The company has a manager and a team of 12 bookkeepers, and it is growing its offshore team and integrating AI into its operations.
About the Role
We are looking for a Senior Executive Assistant to support the company’s Operations Manager, who leads the entire team and is its main technical expert. This is the first time the company is hiring a dedicated assistant for this position, so the role offers a lot of room to shape how it works.
The role goes beyond traditional admin work. The ideal candidate acts as a strategic partner and “second brain” for the manager: managing her calendar and tasks, keeping her focused on what moves the company forward, and protecting her time by serving as the first point of contact for the team’s day-to-day questions.
The ideal candidate is intelligent, resilient, and independent, with strong problem-solving skills and the ability to operate without much guidance. Previous experience as an executive assistant is valued, but the right mindset matters just as much.
Responsibilities
Manage the manager’s calendar, scheduling, and day-to-day priorities.
Manage and track the manager’s tasks, keeping her focused on the initiatives that matter most to the company.
Act as a buffer between the manager and the team of 12 bookkeepers, answering routine questions and helping resolve issues without escalating them whenever possible.
Answer team questions about company-wide policies and new initiatives, including policies related to the offshore team and the use of AI.
Lead and run internal meetings, and follow up on action items and tasks.
Communicate priorities and keep the team aligned.
Identify opportunities to improve processes and bring structure to the manager’s workload.
What We’re Looking For
Strong spoken and written English (accent is not an issue).
Experience as an Executive Assistant supporting C-level executives or senior managers.
Proven problem-solving skills and the ability to work independently without constant guidance.
Strong organizational and time management skills, with exceptional attention to detail.
Excellent communication and interpersonal skills, with the ability to coordinate and follow up with multiple team members.
Proficiency in Google Workspace (email and calendar management) and Microsoft Office.
Familiarity with QuickBooks Online (QBO).
Availability to work Pacific Time hours, Monday–Friday, 8:30 AM – 5:00 PM PT.
Nice to Have:
Experience in accounting, bookkeeping, or financial services environments.
Experience with AI tools and offshore or remote team environments.
Perks – What’s in It for You?
Compensation: $2,500 – $3,000 USD per month.
Fully remote opportunity.
Paid time off following the standard in the candidate’s home country.
Opportunity to become a key strategic partner in a growing company, with real influence on how the team operates.