Production Coordinator
Remote (Latin America-based)
Compensation: $2,000 - $2,600 USD/month
Full-time, 9am-5pm EST or CST
Tools: Asana, Google Sheets, Excel, Claude, ChatGPT
At Near, we connect top talent in Latin America with exciting remote opportunities at U.S.-based companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.
About the Company
Our client is a subscription club that has grown into a global community of sticker lovers of all ages — with beautifully designed sticker sheets, stationery, and accessories, including licensed collabs with Hello Kitty & Friends, Peanuts, and Care Bears. You'll find them at Target, Five Below, Blick, and indie gift shops worldwide. They’re bootstrapped, woman-owned, and fully remote with a team across five countries. They move fast, care deeply about design, and genuinely love what they make.
Their Core Values
Build community & Be Helpful
Surprise and delight
Solve problems
Get $#!& done
Be direct and drama-free
Lean in When it’s Hard
Contagious Enthusiasm
About the Role
We’re looking for a highly organized Production Coordinator to keep high-volume product work moving forward. You’ll coordinate projects, vendors, licensors, and internal stakeholders while improving visibility into timelines, risks, and delays. This is a coordination role, not a design role. The systems are in place — we need someone reliable and organized to run them well.
This role is ideal for someone proactive, positive, and comfortable managing many moving pieces. You should be able to troubleshoot issues quickly, follow up persistently, and help teams stay accountable when priorities shift.
You Will
Project Management & Tracking
Keep the design team's Asana board up to date, tracking timelines, milestones, deliverables, and project status while proactively following up with the team, identifying schedule risks, and helping keep projects on track.
Manage the licensor submission calendar and approval tracking for licensed collections including Sanrio/Hello Kitty & Friends, Peanuts, and Care Bears, making sure the right files are submitted on time and statuses are communicated to the team.
Create agendas for weekly team check-ins, keep meeting notes, and flag anything at risk of falling behind.
Suggest improvements to existing workflows as you spot them, with the Creative Director making final calls on changes.
Coordination
Serve as the design team’s point of contact with overseas factories, tracking RFQs, relaying specs, following up on timelines, and making sure production files are delivered on time. Note: pricing negotiation is handled by the Creative Director and operations team.
Work with the operations team to stay aligned on product lifecycle timing and communicate any impacts to the design schedule.
Represent the design team in cross-functional meetings with Sales, Operations, and Marketing, taking notes and reporting back to the team.
Track product samples, coordinate reviews, consolidate feedback, and communicate approvals back to factories.
Design Team Support & Running Changes
Manage the intake of product review notes and quality control feedback on a weekly cadence.
Coordinate running changes across design, production, and factories to ensure updates are implemented accurately on re-orders.
Help to maintain file organization in SharePoint and keep design-related Slack channels running smoothly.
About You
You’re organized, consistent, and good at keeping a lot of details in order without losing track of any of them. You follow up without being asked twice. You communicate clearly and proactively, especially when something is at risk of slipping. And when you walk into a little chaos (which, fair warning, you will), you don’t panic. You just start making a list.
You’re joining a team that cares a lot about what it makes and genuinely enjoys working together. We’re looking for someone who is easy to collaborate with, takes their work seriously without…