Summary
Job Title: Project Control Analyst (PCA)
Department: Dynamic Systems Inc
Reports to: Rich Sahm
Location: Remote
Status: Exempt
Summary
Responsible for the set up and reporting of contract costs in accordance with all terms and conditions of their respective contract. Supports Flatwater Group personnel in administering contract set up and contract cost reporting to ensure accurate project cost tracking and financial reporting to each project. Will assist in pricing build ups for contract opportunities as well.
Essential Functions
Interface with Accounting/Finance Ho-Chunk Shared Services Department (HCSS Accounting) for questions regarding Deltek Costpoint (Costpoint) or alternate accounting software program respective contract setup
Key trainer and lead for responding to company internal questions regarding Costpoint or alternate accounting software programs setup or functions
Responsible to assist Flatwater Group (FWG) Program & Project Management/HCSS Accounting/Contracts & Compliance (CC) with recurring Customer invoice submissions, including any required backup support documentation
Monitor and report to FWG designated personnel the status of contract Customer invoice submission status
Interface with internal departments (HCSS Accounting/Program & Project Management/Operations/CC for the contract close out process, including any verification of vendors and subcontractors release of claims receipt prior to such contract closeout commencement
As required, interface with internal departments (Operations/Program/Project Management/CC) and review of employee timekeeping of the appropriate employee charge codes allocation per contract requirement
Advise HCSS Accounting and other designated FWG personnel of respective contract invoicing issues that require adjustment, and provide support as needed for adjustments
Participate in contract kick-off meetings to ensure respective contract variables are identified to ensure timely contract set-up in Costpoint, or other alternate accounting software programs by HCSS Finance/Accounting
Continuously monitor and detail with a written report to be presented to designated FWG personnel respective contract funding levels, any contractual documentation status, burn rates and performance periods highlighting renewal dates, to include any subcontractor or vendor agreements as required
Reviewer of contracts accounts payable including subcontractors and vendors invoices
Support any internal annual audit process as needed and as requested
Support and gather specific contract data related to government reporting or contract deliverables, including but not limited to Contractor Manpower or Service Contract
Monitor contract activity and advise HCSS Accounting and other company designated personnel of any issues that may impact the company’s ability to bill and collect in a timely and accurate manner
Monitor cash flow projections on a continual basis and advise designated company personnel of analysis
Supports designated FWG personnel with preparation of yearly, quarterly, or monthly project budget worksheets to meet corporate budget and reporting requirements
Performs other duties and special projects as requested by management
Participant in multiple FWG team meetings with the ability to provide status updates regarding Project Cost activities and updates on a continual basis
Oversee and monitor accounting activities associated with construction contracts, including contract funding, cost tracking, project budgets, change orders, retainage, subcontractor payments, and progress billings.
Review project financial performance on construction contracts and coordinate with Project Managers, Accounting, and Contracts personnel to ensure accurate cost accumulation, revenue recognition, and contract compliance.
Monitor construction contract modifications, change orders, and funding adjustments to ensure project accounting records remain current and accurate.
Competencies
Business Acumen
Communication…