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Hogan Lovells Cadwalader is looking for a full-time secretary to join our Hong Kong office. The incumbent will be joining a high performing team environment, supporting a group of fee earners, including Partners and Associates.
Key Responsibilities
Produce drafts of documents from instructions or dictation
Maintain office systems, including data management and filing
Enter time to time keeping systems as instructed
Deal with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
Screen phone calls and handle enquiries
Manage diaries
Arrange travel, visas and accommodation
Prepare and handle billing and marketing materials
Liaise with clients and other colleagues and act as communication bridges between different fee-earners
Skills & Experience
Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm
Strong command in English, Mandarin, and Cantonese communication skills, both spoken and written.
Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
Shows initiative and desire to learn over time
Exercise care in handling work and in complying with instructions
Personable, proactive, trustworthy, responsible and reliable
Integrity and discretion when handling confidential information
Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
Works well in a team environment