Job Description:
We are looking to add a Facilities Specialist III to join our Office Services team in Waukee, IA . Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes!
Essential Responsibilities:
Independently oversee the general office environment and identify facility needs before they affect employees, clients, or office operations.
Perform and coordinate routine and non-routine maintenance throughout assigned office locations.
Take ownership of assigned facilities projects from planning through completion, including developing timelines, coordinating resources, communicating updates, and following up on outstanding items.
Serve as the facilities lead for assigned office moves, furniture installations, decommissions, construction activities, and workspace improvement projects.
Coordinate vendors and contractors, including scheduling work, requesting and comparing bids, confirming project requirements, monitoring progress, and verifying that work has been completed appropriately.
Develop a working knowledge in one or more facilities specialties, such as project coordination, construction, furniture systems, office moves, building operations, or vendor management.
Review floor plans and furniture layouts and assist with identifying space, installation, and operational concerns.
Maintain a professional appearance throughout assigned facilities and proactively address building, furniture, equipment, and maintenance issues without significant direction.
Maintain inventories of maintenance materials, supplies, tools, furniture components, Steelcase keys, off-site storage items, and repair parts.
Establish and maintain vendor and property-management contacts to support timely repairs and issue resolution.
Provide day-to-day guidance to Facilities Specialists during assigned projects, office coverage, moves, installations, and other facilities activities.
Maintain confidentiality of information obtained through working relationships with employees, leadership, vendors, and business partners.
Qualifications:
Education: High school diploma required; associate degree, relevant technical education, or facilities-related training preferred.
Experience: 3–5 years of facilities, maintenance, furniture installation, construction coordination, office relocation, or related experience preferred. Demonstrated experience independently coordinating vendors or facilities projects and experience with commercial furniture systems, construction projects, office moves, or building operations is preferred.
Technical Competencies: Strong planning and organizational skills by efficiently managing resources for projects to ensure quality outcomes within budget. Exhibit initiative and resourcefulness in independently identifying and solving problems, and they are adaptable, effectively responding to changing conditions while balancing enterprise or client strategies and objectives.
Here’s a little bit about us:
In addition to being great at what you do, we place a high emphasis on building a best-in-class culture. We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization's success by effectively influencing and uplifting team members.
Benefits: In addition to core benefits like health, dental and vision, also enjoy benefits such as:
Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to…