Office Coordinator (Part-Time)
Location: Vienna, VA ( 5 Days a Week)
Employment Type: Part-Time (30 Hours per Week)
Salary -- Various factors are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, education, certifications, and competencies that align with the specified role . The pay range for this position is: $30-$33/hour
About Horizon Industries Limited
Horizon Industries Limited (Horizon) is a dynamic IT and Management Consulting firm based in the Washington, DC metropolitan area. Founded in 1996, Horizon provides full-cycle IT consulting and management support to clients in both the private and public sectors.
Our culture is built around our core values, and we PRIDE ourselves on fostering a diverse, employee- and family-centric workplace.
Position Overview
Horizon Industries is seeking a reliable, organized, and proactive Office Coordinator to support the daily operations of our Vienna, VA headquarters. This position plays an important role in ensuring the office runs smoothly, remains organized and welcoming, and provides a positive experience for employees, visitors and clients.
The ideal candidate is detail-oriented, service-minded, resourceful and comfortable managing multiple responsibilities in a small, fast-paced business environment We are looking for a self-starter who takes initiative, exercises good judgment and makes cost-conscious decisions.
This is a hands-on role that requires someone who is equally comfortable providing administrative support to executives, coordinating employee events, managing office supplies and handling the everyday tasks that keep an office running smoothly . The successful candidate will take pride in maintaining an organized, welcoming workplace and have a willingness to roll up their sleeves and pitch in wherever needed.
This is an onsite position requiring availability five days a week, for a total of 30 hours per week.
Key Responsibilities & Duties
Office Administration & Reception
Manage the reception area and serve as the primary point of contact for incoming calls, visitors and general office inquiries.
Handle incoming and outgoing mail, packages and deliveries, including coordination with USPS, FedEx and UPS.
Maintain a professional, welcoming and organized office environment.
Coordinate new hire office-related onboarding activities, including welcome mailings, workspace readiness and office access.
Provide general administrative assistance to various departments and support special projects as needed.
Executive & Administrative Support
Prepare and submit expense reports on behalf of company executives, ensuring accuracy, proper documentation and timely submission.
Coordinate business travel arrangements for employees, including flights, hotels, rental cars and ground transportation.
Research and compare travel options to identify cost-effective arrangements while balancing employee needs, convenience and company travel policies.
Assist executives with administrative tasks, scheduling and other requests as needed.
Maintain confidentiality when handling sensitive employee, executive and company information.
Office & Facilities Management
Oversee day-to-day office operations, ensuring the workspace, conference rooms, office kitchen and common areas are clean, organized and well-maintained.
Monitor and maintain office and kitchen inventory, including ordering office supplies, snacks, beverages and other necessary items.
Maintain the office kitchen, including loading and unloading the dishwasher, restocking supplies and keeping countertops, the refrigerator and common areas clean.
Coordinate routine maintenance and servicing of office equipment, including copiers, water machines, dishwashers and other office equipment.
Serve as the primary liaison with building management and property maintenance for facility-related requests.
Manage visitor access and coordinate office security and key/fob access as…