HR Tech Solutions LLC - Part-Time Business Operations Assistant
In order to use this site, it is necessary to enable JavaScript.
Here are the instructions how to enable JavaScript in your web browser .
All Jobs
>
Part-Time Business Operations Assistant
HR Tech Solutions LLC
Apply
Part-Time Business Operations Assistant
Remote Worker - N/A
Apply
Description
Position summary
We are a small HR technology consulting firm. We are looking for a part-time Business Operations Assistant to keep the business side of our firm running smoothly.
You will support several areas of the business: paying bills and sending invoices, keeping QuickBooks current, tracking business results, helping with marketing, coordinating vendors, and keeping our shared drive and project management system organized. You will use AI tools as an everyday co-worker to draft, summarize, organize and automate work, and you will look for ways to connect our office tools so tasks take less time.
This role is remote and hourly, about 2–3 days a week. Your schedule can be flexible as long as you communicate your hours in advance. It is well suited to someone looking for meaningful part-time work that fits around other commitments, such as family or school.
Key responsibilities
Accounts payable and receivable
• Enter and pay vendor bills on schedule, and track due dates
• Create and send client invoices, and follow up on past-due payments
• Record payments and match deposits to invoices
• Keep receipts, bills and payment records organized
QuickBooks and bookkeeping support
• Maintain vendor and customer records in QuickBooks
• Categorize transactions and assist with basic bank and credit card reconciliations
• Run standard QuickBooks reports, such as aging, profit and loss, and expense reports
• Prepare information for the firm’s accountant or bookkeeper as needed
Business reporting and tracking
• Maintain trackers for revenue, open invoices, project hours, renewals and key dates
• Prepare simple weekly or monthly reports and dashboards for leadership
• Flag trends, overdue items or numbers that look wrong
Marketing support
• Schedule and post social media content and update the website or listings as directed
• Help prepare marketing materials, email campaigns and event logistics
• Track simple marketing results, such as posts, leads and responses
Shared drive and project management system
• Organize and maintain the shared drive, with consistent folder structures and file names
• Keep tasks, due dates and statuses current in the project management system
• Archive old files and help control access to sensitive folders
Vendor coordination
• Serve as the day-to-day contact for vendors and service providers
• Track contracts, renewals, subscriptions and software licenses
• Gather quotes and compare options when we need a new vendor or tool
AI and process improvement
• Use AI tools as a daily co-worker to draft emails and documents, summarize information, organize data and build reports
• Connect and automate office tools, such as linking forms, spreadsheets, email, QuickBooks and the project management system, to cut manual work
• Recommend changes that save time or reduce errors, and document new processes
General administration
• Manage shared inboxes and calendars as needed
• Handle data entry, document preparation and other clerical tasks
Core competencies
Strategic thinking
Understands how billing, cash flow and organization affect the business; asks “why” before “how”
Resourcefulness
Figures things out with help centers, AI tools and online resources before asking
Problem solving
Finds the cause of a billing, data or process issue and fixes it at the source
Learning agility
Picks up new software, AI tools and business processes quickly
Efficiency mindset
Looks for repeat tasks to automate or simplify, and recommends improvements
Ownership
Follows tasks through to completion without being chased
Attention to detail
Keeps invoices, payments, records and files…