Looking for Philippines-based candidates
Job Role: Bookkeeper & Administrative Officer
Compensation range: $1,800 AUD - $2,400 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU afternoon/evening hours (approx. 11:00am - 7:00pm or 12:00noon - 8pm AEST, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are : At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: The client is a family-run Australian business operating across transport and logistics. The company manages a fleet of vehicles servicing a mix of regional and long-distance contracts, with established systems in place for job scheduling, operations, and financial management.
Role Overview: The Bookkeeper & Administrative Officer is responsible for maintaining accurate financial records, managing payroll and compliance obligations, overseeing job scheduling within MyTrucking, and ensuring contractor and customer billing accuracy. The role supports daily transport operations, maintains award conditions for multiple employee groups, and ensures compliance with Fair Work, ATO, WorkCover, and industry-specific requirements.
Key Responsibilities:
Daily Duties
Manage all incoming emails, filing, and organisation of correspondence.
Send invoices and attachments to Xero and maintain accurate financial records.
Reconcile daily banking transactions to correct chart accounts.
Request missing tax invoices and resolve unmatched transactions.
Enter employee hours into the Billable Hours Billable Hours Schedule (Excel Spreadsheet).
Provide payroll guidance and respond to employee pay queries.
Obtain hours and schedules via WhatsApp for payroll processing.
Upload catching schedules when required.
Maintain and update Xero bank rules for automated coding accuracy.
Manage Xero contacts including supplier/customer details, ABNs, GST status, and contractor records.
Weekly Duties
Calculate weekly fuel levy using the AIP diesel price calculator.
Process accounts payable and pay weekly bills.
Complete reconciliation, including:
Matching set-rate kilometres with schedules
Verifying manifest numbers in MyTrucking
Ensuring correct contractor business names are assigned
Weekly processing:
Produce Billing Hours spreadsheet each Friday
Generate weekly invoice in Xero
Payroll processing including:
Employee wages
Superannuation
PAYG tax
Loan schedule monitoring and repayment reminders
Communicate with drivers/contractors to correct job entries, obtain PODs, and resolve discrepancies.
Monthly Duties
Complete BAS transaction reconciliations.
Prepare and lodge monthly BAS statements.
Calculate On-Road Diesel Fuel Rebate and track eligible vs non-eligible litres.
Review and manage loan repayment rules in Xero.
Conduct monthly financial checks and reconciliations.
Monitor PAYG and IAS obligations.
4. Annual Duties
Reconcile rateable remuneration for WorkCover.
Calculate and confirm WorkCover premium requirements.
Assist with annual payroll and financial compliance queries.
Complete TAR reporting to the ATO via Xero.
MyTrucking System Responsibilities (Ongoing)
Maintain and update MyTrucking software for all transport operations except Duk.
Update fuel levy within MyTrucking for accurate job costing.
Manage customer information, new accounts, and portal access.
Oversee Emmett Motors customer portal.
Run MyTrucking reports for management, payroll, billing, and operational planning.
Schedule and manage transport jobs and ensure drivers receive correct job information.
Monitor job completion and accuracy of driver-entered data.
Push completed jobs to Xero as draft invoices.
Review, issue, and email finalised invoices.
Maintain customer…