Looking for Philippines-based candidates
Job Role: Part-Time Bookkeeper
Compensation range: $900 AUD - $1,100 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to require roughly 15-20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: The company is an established surveying and geospatial solutions provider based in Western Australia, specialising in delivering accurate land data and mapping services for a wide range of projects. Using a combination of modern technology, advanced equipment and industry expertise, the team provides solutions across aerial data collection, 3D laser scanning, underground utility detection and conventional land surveying.
Its work supports clients across the property, construction, engineering and infrastructure sectors, partnering with everyone from private property owners and developers to large-scale organisations involved in major civil, road and rail projects. The business is committed to delivering reliable survey information, practical solutions and high-quality results to support projects from initial planning through to completion.
Role Overview: We're looking for an organised, detail-driven Bookkeeper to own the day-to-day finance and admin engine of the business. You'll keep payroll accurate, purchase orders flowing and job information complete, working closely with the survey team in the field and the business owners in the office.
You'll start with a structured handover from the current bookkeeper, with the goal of taking the reins from the start of December.
Key Responsibilities:
Payroll & reconciliations
Process payroll accurately and on time in Xero, including timesheets, leave and allowances.
Complete payroll reconciliations, matching pay runs, PAYG withholding and superannuation to the ledger.
Reconcile bank and credit card accounts regularly, keeping the books clean and current.
Purchase orders & accounts payable
Create and send purchase orders to suppliers and subcontractors.
Match supplier invoices to POs, code them correctly and prepare payment runs for approval.
Keep supplier records organised and follow up on missing invoices or discrepancies.
Job information & surveyor liaison
Chase surveyors for job details, hours and supporting information so every job is complete and ready to invoice.
Keep job records up to date in WorkflowMax, linking time, costs and POs to the right jobs.
Act as a friendly, persistent point of contact between the field team and the office.
Accounts receivable & reporting
Raise client invoices from completed job information and track payments.
Follow up overdue accounts professionally to support healthy cash flow.
Support BAS preparation and month-end processes, and liaise with the external accountant as needed.
Prepare simple reports on cash position, outstanding debtors and job status for the owners.
Requirements
Experience: 3+ years' bookkeeping experience, ideally with Australian businesses.
Systems: Confident in Xero, including payroll. WorkflowMax (or similar job management software) experience is highly regarded.
Knowledge: Solid understanding of Australian payroll, superannuation, PAYG and GST.
Detail: Meticulous with numbers and records; you catch the small things before they become big things.
Communication: Clear, friendly written English and comfortable following up with busy field staff.
Ownership: Self-managing and reliable, able to keep tasks moving with minimal supervision.
Bonus: Experience in construction, engineering, surveying or other project-based industries.'
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