Key Responsibilities
Run the day-to-day operation of the Glasgow office, ensuring a safe, tidy, well-equipped and welcoming workplace, and managing office supplies, facilities, budget and space planning
Manage relationships with the landlord and external service providers, including cleaning, utilities, security, telecoms and maintenance
Own office health and safety, including risk assessments, fire safety, DSE assessments, accident reporting, site access and security procedures
Organise team events, all-hands meetings, visits from colleagues in Germany, and coordinate travel, accommodation and logistics across UK sites and Germany
Act as the main administrative point of contact for UK-based and site-based personnel, ensuring inductions, site access, equipment, training records and welfare arrangements are in place
Manage the employee lifecycle for UK staff, including recruitment, onboarding, employee records, payroll inputs, benefits administration and HR policy maintenance
Act as the UK point of contact for HR and facilities colleagues in Germany, providing HR reporting and supporting international mobility, visa sponsorship and employment-related matters
Basic Qualification
Proven experience as an Office Manager, Office Coordinator, HR Administrator or similar, ideally in a growing company of 30 to 80 employees or more.
Solid working knowledge of UK employment law and HR practice, supported by a CIPD qualification or equivalent experience
Practical understanding of office health and safety requirements
Experience with an HR information system (ideally Personio) and applicant tracking, and confident use of Microsoft 365
Excellent organisational skills, with the ability to prioritise competing demands across more than one location
Excellent written and spoken English, communicating clearly and diplomatically with colleagues at all levels and with an international parent company
Desired Experience
CIPD Level 5 or above
Experience of reporting into an overseas parent company, ideally German-owned; German language skills
Experience in aerospace, engineering, manufacturing or another safety-critical environment, or in a start-up or scale-up
Experience supporting colleagues at remote or multiple sites, including rota-based or campaign-based working
Experience of visa sponsorship administration and the Skilled Worker route
IOSH or NEBOSH qualification, or first aid or mental health first aider training
Benefits
Christmas bonus on top
Regular team events – from Christmas parties to adventure offsites
30 days of vacation to fully recharge
Flexible working hours (flextime) to match your personal rhythm
1 day of remote work per week
Free coffee, tea & water – fuel for big ideas
Open, respectful feedback culture at eye level
Personal development opportunities through trainings, coaching & language courses
Buddy program with structured onboarding, including a welcome package
A diverse and inspiring startup environment , where talented people from over 16 nations collaborate to build something extraordinary
hands-on involvement across end-to-end development processes in a fast-growing New Space startup
Location
This
role will be based in Glasgow, Scotland. This position requires availability to
travel frequently to our facilities in Neuenstadt am Kocher, Germany or our
test and launch facilities in Europe, including at short notice and for
extended periods, in line with company needs.
Glasgow
has a strong aerospace and advanced manufacturing community with world class
small satellite manufacturers, HyImpulse’s potential customers, located there.
More satellites are built in Glasgow than any other place outside California, a
dynamic and thriving environment in which to join a New Space company. Ranked
number 2 UK city for work-life balance (Startups Cities Index 2022), low
housing and living costs, high internet speeds - a city internationally
recognised for its openness, resilience, trust and friendliness, Glasgow is one
of the top…