We have an opening for a Senior Contracts Administrator supporting our growing and dynamic Environmental & Planning (E&P) division with room for growth. Our E&P division focuses on providing experts to perform environmental services nationwide from early planning through post-construction. The ideal candidate will have a great attitude, a keen eye for detail, be flexible, and willing to think “outside the box” in a fast-paced environment.
It is preferred that this position be hybrid at our headquarters office in Reston, VA; however, it may instead be remote in the 48 contiguous United States.
What you will do:
Provide contracts support for proposals and active contracts with state and local, commercial and some federal clients.
Review solicitations and contractual documents and assist in the development of proposal responses ensuring consistency with corporate policy, pertinent regulations, and customer requirements.
Lead the development, writing and management of business/price proposal volumes to address requirements, and mitigate risk, consistent with sound business practices, company policies, and government regulations. Maintain all required contractual and price/business volume documentation.
Identify to stakeholders contractual and/or RFP terms that pose risk to the company and resolve/implement risk mitigation strategies. Negotiate contractual terms with state and local clients, focusing on mitigation of ICF’s risk.
Provide guidance and oversight, and work with client representatives to resolve operational and contractual issues that may arise during the performance of the contract, with a focus on mitigating ICF’s risk while meeting the customer’s needs.
Review and negotiate non-disclosure agreements, teaming agreements, and subcontract agreements (when ICF is subcontractor).
Support data calls, maintain compliance with SOX and other governmental requirements, as well as client audit requirements on an ongoing basis.
Proactively assess critical contract obligations and contract provisions, to include gaps and risks. Advise on contract revisions to better meet the needs of the Client and ICF.
Manage activities to set up projects in our contract lifecycle management and financial systems working with project controllers, project managers, and financial teams.
Handle multiple priority tasks and proposals effectively.
Develop effective positive working relationships with both internal and external customers; participate in customer meetings as required.
Identify, mitigate and address issues requiring management review.
What you will need:
3+ years of experience in contracts administration, with experience supporting State and Local or commercial contracts, working with relevant laws, regulations, terms, conditions and policies governing assigned contracts, related federal and state legislation and regulations, and the Uniform Commercial Code.
What we would like:
Bachelor’s Degree
Solid skills with Microsoft Office (e.g. Word, Excel, Teams, SharePoint)
Attention to detail, strong analytical and problem-solving skills
Effective interpersonal communication and the ability to build collaborative business relationships both internally and externally
Time management skills and the ability to multi-task
Proactive attitude in order to provide guidance and advice to project teams
Ability to collaboratively work with geographically diverse internal customers
Strong organizational skills
Experience with project set up, transition into contract lifecycle management system and working with project controllers and financial teams regarding funding and other issues
Working at ICF
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