ICON is seeking a Material Coordinator to work in a team environment to support all production inventory activities, including receiving, stocking, kitting, and ERP systems transactions and work orders.
Responsibilities
Raw Material Planning and Purchasing
Own raw material purchase orders end to end: determine order quantities and timing against production and field schedules, place and manage POs in NetSuite, and resolve pricing, quantity, and delivery discrepancies with vendors.
Set and maintain reorder points and safety stock levels for raw materials, and build replenishment forecasts that keep batching and printing operations supplied without overstocking.
Monitor inventory at HQ and active project sites, identify shortfalls before they hit production, and trigger resupply decisions with the authority to adjust orders and timing.
Outbound Logistics and Dispatch
Serve as the single point of coordination for raw material shipments across ICON, planning and executing every move of raw material to a project site or between locations.
Schedule and dispatch outbound truck freight through ICON's third-party logistics broker, select carriers and delivery windows, negotiate timing with drivers and site teams, and track shipments to on-time delivery.
Coordinate international inbound logistics for overseas equipment and material, working with the broker and freight forwarders on documentation, customs, and delivery.
Inventory Control and Receiving
Own inventory accuracy in NetSuite across all locations: reconcile inbound and outbound transactions, cycle counts, purchase orders, and work orders, and investigate and correct variances at the root cause.
Oversee inbound receiving, including inspection for kind, count, and condition, discrepancy documentation, and vendor follow-up on short or damaged shipments.
Direct warehouse stocking and storage decisions for raw material, including locations, protection, and layout changes, and keep the ERP in sync as the floor changes.
Process and Systems
Define and document the raw material planning, receiving, and dispatch processes for a growing site footprint.
Lead the material planning side of inventory software implementation and improvements, including reorder logic, reporting, and site-level visibility.
Minimum Qualifications
4+ years in materials planning, inventory control, or logistics coordination in a manufacturing, construction, or distribution environment, with at least 2 years owning purchase orders or replenishment decisions.
Hands-on ERP/MRP experience managing purchase orders, reorder points, and inventory transactions, with NetSuite strongly preferred.
Experience scheduling freight and coordinating directly with carriers, drivers, or a third-party logistics broker.
Demonstrated ability to forecast material needs against a production or project schedule and act on that forecast without supervision.
Track record of accurate inventory records and successful variance investigation.
Preferred Skills and Experience
NetSuite experience in a planning or purchasing role.
International shipping and import experience, including customs documentation and freight forwarding.
Dispatch experience working directly with drivers and multi-site delivery schedules.
Experience supporting mobile or on-site production equipment such as a batch plant.
Working Conditions
Primarily office and warehouse based, with regular time on the production floor and occasional travel to active project sites.
Ability to lift 50 lbs and remain on your feet for extended periods when supporting receiving or dispatch.
ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender…