Associate Director, Project Management
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About the Role
Project Management is at the heart of how we deliver exceptional work at Inizio Evoke. Our Project Management team drives operational excellence, connects cross-functional teams, and ensures our work is delivered with the highest levels of quality, efficiency, and accountability.
The Associate Director, Project Management is a strategic operational leader responsible for overseeing complex projects, managing a portfolio of business, and driving successful execution across multidisciplinary teams. Serving as a key partner to Account Leadership and internal department leads, this individual provides direction and oversight across project scope, process, timelines, budgets, and resources.
Beyond project delivery, the Associate Director plays an integral role in strengthening operational processes, identifying opportunities for efficiency, developing talent, and ensuring alignment between agency capabilities and client business objectives.
This is a remote position reporting to the Director, Project Management.
What You'll Do
Project & Operational Leadership
Provide strategic oversight and leadership across a portfolio of complex projects and client accounts, ensuring successful execution from initiation through completion.
Serve as a senior operational partner to Account Leadership, providing guidance on project strategy, scope, timelines, budgets, resources, and delivery expectations.
Lead complex, high-priority initiatives that require coordination across multiple functional teams, agency partners, and external vendors.
Establish project management standards, workflows, and best practices to ensure consistency, quality, and operational efficiency.
Anticipate project challenges, proactively identify risks, and develop solutions to mitigate potential impacts to scope, timelines, budgets, and deliverables.
Ensure projects follow established business processes, while exercising sound judgment to adapt workflows when business needs require flexibility.
Oversee quality control throughout the project lifecycle, ensuring deliverables meet agency standards and client expectations.
Provide oversight of medical, legal, and regulatory (MLR) submission preparation and processes, ensuring compliance with client-specific requirements.
Maintain visibility into project health and provide clear, proactive communication and reporting to internal leadership and clients.
Drive continuous improvement initiatives that enhance project execution, team collaboration, and overall agency operations.
Financial & Resource Management
Provide financial oversight across assigned accounts and projects, ensuring work is appropriately scoped, staffed, and delivered within established budgets.
Develop and oversee project staffing plans, resource forecasts, and budget projections in partnership with Account Leadership, Finance, and Resource Management.
Monitor project and campaign financials, identifying budget risks, scope changes, and opportunities to improve profitability.
Lead monthly financial reconciliation and forecasting discussions, ensuring alignment between project progress, resource utilization, and financial performance.
Partner with Finance to develop and present accurate budget reporting and financial updates to clients and internal stakeholders.
Oversee resource planning and allocation, partnering with Resource Management and department leads to prioritize competing business needs.
Evaluate resource needs across the portfolio and proactively identify staffing gaps, capacity constraints, and opportunities for operational efficiencies.
Manage external agency and vendor relationships, ensuring alignment on scope, timelines, budgets, and deliverables.
Client & Cross-Functional…