As a Procurement Specialist within our Supply Management team, you will provide administrative and coordination support to help ensure the smooth day-to-day operation of the organization. Your goal will be to prioritize and keep the team well organized with a large volume of requests and inquiries across the team. Your success will be highlighted through your ability to work collaboratively, communicate effectively, and deliver timely results.
If you are interested in this exciting opportunity with Irving Oil, please apply by November 20, 2026.
What We Offer:
Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation – Plus an annual option to purchase additional vacation, too
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program
Your Responsibilities:
Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines
Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available
Follow-up on requests for information and any actions required for outstanding items
Maintain a good understanding of the relationships between various business units and functions in the company, prepare reports, maintain informational documents, and support/coordinate special projects
Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates
Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes
Organize team events, and partner with Building Operations and IT for tech requirements (i.e. Booking a room, catering, visitor information)
Complete other administrative support activities as required
Your Skills:
Excellent communication, both oral and written
Excellent time management, organizational, and planning skills
Ability to manage multiple competing priorities
Ability to work independently and take initiative
Strong interpersonal skills
Ability to influence others
Action-oriented
Your Experience:
3-5 years of experience in an Administrative or related role
Post secondary education in the field of business, or equivalent work experience
Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint
Knowledge of Oracle, MyTrack and Inspyrus is considered an asset
The expected annual salary range for this position is $66,267 - $87,804. Placement within range will be based on relevant experience, qualifications, and skills.
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.
Job Requirements - Work Experience
Job Requirements - Education