Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service?
We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.
Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.
Key Responsibilities
Front of House & Client Experience
Welcoming clients, visitors and guests with professionalism and warmth
Managing meeting room bookings and coordinating room set-up requirements
Escorting guests, offering refreshments and ensuring a seamless visitor experience
Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
Supporting VIP visits and high-profile meetings
Facilities & Office Operations
Coordinating office maintenance, repairs and supplier relationships
Managing office supplies and pantry stock across London and Paris offices
Handling incoming and outgoing post, couriers and deliveries
Supporting health and safety procedures, visitor management and security processes
Maintaining office equipment and arranging servicing where required
Processing invoices and assisting with vendor management
Team Support
Providing administrative support to Executive Assistants and wider business teams
Assisting with internal events, meetings and catering arrangements
Coordinating travel bookings and logistics when required
Preparing reports, presentations and project documentation
Providing cover for the Front of House Manager during periods of absence
About You
Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
Strong organisational skills with the ability to manage multiple priorities effectively
Excellent communication and interpersonal skills
A proactive, hands-on approach with a willingness to take ownership
Exceptional attention to detail and a commitment to delivering high standards
Confident working in a professional corporate environment
Proficient in Microsoft Office
Why Join?
This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.
Immediate interviews available. Apply now to be considered for this exciting opportunity.