Overview
ISS STOXX seeks a highly motivated and experienced professional to join our team as a Senior Accounts Payable Associate to join our Global ISS STOXX Accounts Payable Finance Team based in Manila.
The role involves carrying out AP tasks independently and will report to the Vice President of Global Accounts Payable Team.
If you are a team player, detail oriented, and hardworking, we invite you to join our team. We offer a competitive compensation package and opportunities for professional growth.
Responsibilities
File and sort all incoming invoices, correspondence and any other backup documentations
Prepare & upload the invoices in the system
Input of invoice data/employee expense data and uploading onto the Accounts Payable system
Implement efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.
Prepare vendor set up for new vendors and employees
Ensure all vendor claims/employee expense claims meet Audit, Customs & Tax requirements and comply with ISS’s internal policies and procedures
Procedure checks in connection with invoice/employee expense validity, account coding and validation of authorized signatures.
Enter payment instructions for invoices and employee expenses via wire transfer or ACH
File and keep track documents/emails in the relevant workspace
Familiarity with the global travel policy of ISS Inc.
Ensure all AP enquiries are dealt with to a satisfactory outcome whilst maintaining a high level of customer service with both internal employees and external suppliers
Carry out the compliance review of Travel reports submitted by staff worldwide
Correspond with travel report owners worldwide regarding the travel report policy and their reports
Manage the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.
Coordinate with treasury and banking partners to execute international payments securely and efficiently, considering factors such as exchange rates and payment methods.
Ensure compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.
Continuously assess accounts payable processes and identify opportunities for optimization, automation, and streamlining.
Leverage technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.
Ensure compliance with internal policies, procedures, and controls related to accounts payable processes.
Generate and analyze accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.
Collaborate with other departments such as procurement, finance, and IT to streamline end-to-end financial processes and resolve interdepartmental issues.
Participate in cross-functional projects and initiatives that impact accounts payable operations, such as system implementations, process improvements, and compliance initiatives.
Serve as a subject matter expert on accounts payable matters and provide guidance and support to stakeholders across the organization.
Certain amount of flexibility in the working time may be required at times, in order to cater to internal clients in different time zones.
Any ad hoc responsibilities as and when required.
Qualifications
Bachelor's degree in Accounting or Finance
At least 12 years of professional experience in an Accounts Payable position in a multinational, BPO, Shared Service, or any global company.
Ability to communicate in English fluently
Well organized and capable of working with minimum supervision
Good with numbers, attentive to details and able to prioritize
Able to work confidently with IT applications like Excel, Outlook, Accounting Systems, preferably NetSuite or SAP
Team player and can work effectively with diverse cultures in a global organization
Work Location & Schedule
Amenable in working…