JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Assistant Facilities Manager, Coral Gables, FL
What this job involves. Reporting to the Facilities Manager, this Assistant Facilities Manager operates as a standalone employee at a smaller site, managing a range of soft services and providing the support needed to ensure efficient, effective site operations. This role is well suited to a candidate with solid facilities management fundamentals and strong customer service orientation.
What your day-to-day will look like
Managing first-line soft services, including reception, mail operations, meetings & events, cleaning, waste & recycling, and vending/food services
Monitoring and maintaining office equipment and supplies
Maintaining regular contact and meetings with vendors to report on issues, recommendations, and cost estimates
Conducting weekly walk-rounds with the vendor cleaning manager to ensure cleaning quality standards are maintained
Managing Trouble Ticket (Remedy) requests, interfacing with internal customers and actioning queries in line with SLAs
Managing daily health & safety issues, including fire and safety team records, drills, and training
Supporting travel and visitor logistics, including coordination with approved hotels
Assisting in organizing internal and external events and managing conferencing facility quality
Managing food and kitchen facilities, providing direction to housekeepers
Raising purchase orders and managing site Wiki pages and communication channels
Required skills and experience
High School Diploma or equivalent, or a 4+ year degree considered equivalent to work experience
2+ years of Facilities Management experience as an assistant manager or coordinator in commercial real estate
Experience using a Computerized Maintenance Management System (CMMS)
Reliable transportation to drive to nearby client buildings as needed
Excellent customer, computer, managerial, verbal, and written communication skills, with demonstrated strength in customer service
Ability to multi-task and effectively organize responsibilities to meet site goals
Understanding of basic mechanical and electrical building systems
Computer proficiency with Microsoft Office Suite
Ability to work independently with little supervision, as the standalone facilities presence on-site
Preferred experience and skills
Military service or higher education in a related field such as business, hospitality, or facility/property management
Corrigo CMMS exposure
Location. Onsite, Coral Gables, FL
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site –Coral Gables, FL, Miami, FL
Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
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