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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
As an Environmental Coordinator at JLL, you will lead the coordination and management of environmental compliance processes across multiple projects. You will serve as the primary point of contact for environmental vendors, manage testing schedules and workflows, and oversee the organization and maintenance of all environmental documentation systems. Your role requires you to proactively manage processes, coordinate activities across internal teams and external partners, and ensure seamless execution of environmental testing and reporting requirements. You will be responsible for leading vendor relationships, streamlining data management processes, and supporting project managers by managing the administrative and coordination aspects of environmental compliance activities.
Your day-to-day tasks will include:
Support vendor relationships for environmental testing services, including negotiating timelines, coordinating multiple vendor activities, and ensuring service quality standards
Oversee the complete environmental testing process from scheduling through final report delivery and filing
Manage and maintain comprehensive environmental databases and document management systems, ensuring data integrity and accessibility
Develop and implement improved processes for document retention, data entry workflows, and vendor coordination to increase team efficiency
Coordinate communication and information flow between environmental specialists, project managers, clients, and vendors to ensure alignment and timely project execution
Monitor and track environmental testing schedules across multiple projects, proactively identifying conflicts and managing priorities
Lead the preparation and organization of environmental documentation packages for client deliverables and regulatory compliance
Manage invoice processing, budget tracking, and vendor payment coordination for environmental services
Train and guide team members on documentation standards, database protocols, and environmental coordination procedures
Desired experience and technical skills:
Requirements:
Associate's degree or equivalent combination of education and relevant work experience
3-5 years of coordination or administrative experience with demonstrated progression of responsibility
Proven experience managing vendor relationships and coordinating external service providers
Strong organizational and project coordination skills with ability to manage multiple complex workflows simultaneously
Demonstrated ability to lead processes and implement improvements in operational efficiency
Advanced proficiency with Microsoft Office Suite, particularly Excel for data management and reporting
Experience managing databases and document management systems
Excellent written and verbal communication skills with ability to coordinate across multiple stakeholder groups
Strong problem-solving skills and ability to work independently with minimal supervision
Professional presence and demonstrated leadership in team environments
Preferred:
Experience in commercial real estate, environmental consulting, construction, or project management coordination
Background in environmental compliance, testing coordination, or related regulatory processes
Experience training or mentoring team members on processes and procedures
Proficiency with project management software, CRM systems, and collaboration platforms (Teams,…