JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Role Summary -The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.
What this job involves
Client/Stakeholder Management
– Provide superior customer service to meet on-site client’s expectations
Procurement & Vendor Management
– Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
– Assist in the procurement of vendors and services as required
Finance Management
– Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
– Ensure prompt and accurate management of purchase orders in JDE
Health & Safety Management
– Conduct regular audits to ensure safety procedures on site are in place and working
– Assist in carrying out safety procedures when needed
Site Operations Management
– Assist in the implementation of Industry Best Practice operations
– Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
– Seek ways to constantly reduce costs and improve operational standards
– Maintain premises in neat and good working condition at all times
– Maintain duplicate office keys in good order
– Provide support for regular reporting packages
Risk Management
– Assist in the implementation and management of property risk management program
– Support the implementation and monitoring of disaster recovering and business continuity plans
– Follow established escalation procedures and incident reporting procedures
– Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Achieve Key Performance Indicators and Service Level Agreement targets
Personal Competencies, Attributes & Knowledge-
Prior experience in facilities, property management, hospitality or related field (preferred)
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
The ability to effectively deal with stressful situations
The ability to work independently
You also need to be:
Self-motivated; confident & energetic
Flexible – able to adapt to rapidly changing situations
Goal-oriented – able to focus on meeting all performance targets
A strong communicator – good presentation skills and possess strong verbal & written communication skills (English & local language)
Prior experience in facilities, property management, hospitality or related field (preferred)
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system,…