Job Title: Broker Assistant
Location: 16030 Ventura Blvd #102, Encino, CA 91436
Part-Time: 20 hours / week
Job Summary: (Overall purpose and objective of the job)
The Broker Assistant is a point person for Luke Staubitz, Harvey Beesen, & Andrew Difler that will support their day-to-day operations of running their individual businesses. This position has a broad area of responsibility which can include direct client interfacing and follow-up to event planning to market reporting.
Essential Functions: (The reason this job exists is to perform these functions. These functions are performed regularly, seriously impacts other jobs, and there are a limited number of employees to whom performance of the function can be distributed).
Organize, review and manage pipeline, database, marketing tasks and upcoming assignments
Coordinate day-to-day interfacing with clients, including assignment tracking (i.e. prospect interaction) and marketing updates
Coordinate creation of pitch and assignment materials including Offering Memorandums, Broker Opinion of Values and presentation leave behinds
Coordinate due diligence facilitation for in-process transactions
Manage marketing efforts, including:
Weekly/monthly reporting
Brokerage community marketing efforts (eflyers, postcards, newsletters)
Assignment updates on all tracking websites
Deal announcement(s)
Manage expense process by tracking, allocating and organizing
Lead and coordinate summary preparation of available properties for sale/lease
Create mailing lists based on location, uses, etc., as needed
Administer annual holiday appreciation gift process
In partnership with Broker, organize and maintain shared and individual drives
Manager hard piece mailers
Other Functions: (Incidental to the purpose or the job. These functions are performed infrequently and have little consequences to other jobs if not performed).
Perform other duties or projects as requested
Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)
Skills and Ability:
Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
Ability to prioritize, multi-task and utilize resources to execute tasks within a deadline oriented environment
Demonstrated sense of urgency with execution and follow up of tasks and providing required information
Ability to speak, write and understand English
Excellent communication and organizational skills
Ability to build relationships with clients, vendors and internal partners
Demonstrated ability to function in a team environment and proactively problem solve
Highly motivated and high level of initiative
Willingness and demonstration of professional development and continual learning
Professional, clean and neat appearance
Demonstrated accuracy and attention to detail
Professional and customer-service oriented
Demonstrated commitment to continuous process improvement
Ability to partner with Broker and other internal stakeholders to coordinate activities to complete a common task
Education/Certification:
High School Degree or equivalent required, Bachelor’s degree preferred; or a combination of education and experience. Washington Notary License preferred.
Required Knowledge:
Basic understanding of the commercial real estate industry including leases, purchases and sales agreements; understanding of statistical and financials.
EXPERIENCe REQUIRED:
2+ years customer service or client facing experience; or 4+ years CRE experience or a combination of experience and education.
Work Environment: (The work environment described here are representative of those that the employee must be in in order to successfully perform the essential functions of this job.)
This is a standard office environment…