Department:
SOM Wichita Pediatrics -----
Pediatrics-Research Position Title:
Program Coordinator–Training (KSKidsMAP) Job Family Group:
Professional Staff Job Description Summary:
The Training Coordinator will support the Psychiatric Access Program, by coordinating educational programming designed to increase the capacity of rural healthcare professionals to identify, assess, and manage pediatric and perinatal mental and behavioral health conditions.
The Training Coordinator will oversee planning, coordination, implementation, and evaluation of virtual and in-person educational activities, including training events, webinars, TeleECHO clinics, communities of practice, and conferences. This position serves as the primary coordinator for educational logistics and participant engagement and works closely with program faculty, staff, and subject matter experts to ensure successful delivery of training activities. Job Description:
Job Duties
Training and Event Coordination
Coordinate planning and implementation of virtual and in-person training activities.
Manage logistical operations for webinars, TeleECHO clinics, communities of practice, conferences, and other educational events.
Coordinate speaker scheduling, communications, and event preparation, including the approval of training materials in alignment with university, grant, and contract requirements.
Facilitate training events, including participant support, introductions, time management, and event logistics.
Manage registration systems and participant communications.
Coordinate continuing education activities and documentation requirements.
Develop event timelines, run-of-show documents, and implementation plans.
Coordinate meeting platforms and technology required for educational activities.
Monitor attendance and participation across training activities.
Manage educational calendars and schedules.
Coordinate conference planning activities, including venue logistics, vendors, speakers, and participant communications.
Maintain training records and documentation required by funding agencies and accrediting organizations.
Educational Program Support and Evaluation
Assist with development, formatting, and dissemination of educational materials and resources in compliance with accessibility standards and regulations.
Coordinate collection of training evaluations and participant feedback.
Maintain training participation databases and tracking systems.
Compile attendance, evaluation, and participation reports.
Support implementation of educational quality improvement activities.
Assist project faculty and subject matter experts with preparation and distribution of training materials.
Coordinate resource libraries and educational repositories.
Assist with dissemination of educational resources to participating organizations and providers.
Work Environment
In person.
Reliable transportation required; travel throughout Kansas as required to support project activities.
Travel 15%.
Required Qualifications
Work Experience
Two (2) years of experience coordinating educational programs, trainings, conferences, webinars, events, or professional development activities.
Proficiency with Microsoft Office Suite, Zoom, webinar platforms, and online registration systems.
Preferred Qualifications
Education
Bachelor's degree in Education, Public Health, Communications, Health Administration, Business Administration, Event Management, Adult Learning, or related field.
Work Experience
Experience coordinating continuing education activities for healthcare professionals.
Experience supporting virtual learning programs, webinars, TeleECHO programs, or communities of practice.
Experience planning conferences, workshops, or large-scale educational events.
Experience using REDCap, Zoom Webinar, learning management systems, or similar educational technology platforms.
Experience working within healthcare, higher education, behavioral health, or public health settings.
Experience managing event logistics,…