Lease Administrator
Company Overview
We are a growing specialty retail organization based in Columbus, Ohio, focused on delivering exceptional customer experiences while building strong, high-performing teams. As a small-to-mid-sized business, we operate with agility and a hands-on leadership approach, creating opportunities for meaningful impact and professional growth.
We are seeking an experienced Lease Administrator, to manage and elevate our lease administration function during an exciting phase of growth and operational expansion.
Position Overview
The Lease Administrator will serve as the lease administration lead for retail in North America, managing the store lease portfolio including lease abstraction, critical dates, rent and CAM payments, reconciliations, and landlord relationships. Reporting to the Manager, Operations, this is a hands-on role focused on accuracy and execution. The ideal candidate is comfortable interpreting lease language, building scalable processes, and rolling up their sleeves to manage day-to-day lease inquiries and deadlines.
Key Responsibilities:
Abstract and maintain accurate lease data, including rent, term, options, CAM, co-tenancy, kick-out, radius, and exclusive clauses, in the lease administration system
Track and manage critical dates including renewals, option notices, expirations, and rent escalations. Proactively notify leadership of upcoming deadlines
Process monthly rent, CAM, real estate tax, insurance, and percentage rent charges in partnership with Accounts Payable to ensure timely and accurate payments
Review and audit annual CAM, real estate tax, and insurance reconciliations. Identify discrepancies and dispute overcharges with landlords
Prepare and submit monthly and annual sales reports to landlords as required by lease terms
Maintain an organized repository of leases, amendments, estoppels, SNDAs, certificates of insurance, and landlord correspondence
Serve as the primary point of contact for landlords and property managers regarding lease inquiries, notices, and issues
Partner with Facilities to clarify landlord and tenant repair and maintenance responsibilities
Support Finance with lease accounting under ASC 842, month-end accruals, occupancy cost reporting, and budgeting
Support new store openings, relocations, renewals, and closures, including lease document review and date tracking
Monitor compliance with lease requirements such as operating hours, signage, use clauses, and insurance
Prepare portfolio reporting including occupancy costs, lease expirations, and occupancy cost as a percentage of sales
Develop and improve lease administration processes, procedures, and controls
Qualifications
Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field is preferred
3+ years of lease administration experience, preferably in multi-unit retail
Strong understanding of commercial retail lease terms, CAM, and percentage rent
Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar
Advanced proficiency in Microsoft Excel and Microsoft Office Suite
Working knowledge of ASC 842 lease accounting is a plus
Strong analytical skills and numerical accuracy
Demonstrated ability to operate independently in a lean environment
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
High level of integrity and discretion
Qualifications
Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field is preferred
3+ years of lease administration experience, preferably in multi-unit retail
Strong understanding of commercial retail lease terms, CAM, and percentage rent
Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar
Advanced proficiency in Microsoft Excel and Microsoft Office Suite
Compensation & Benefits
Base salary: $60,000–$75,000…