Who we are
The NHS workforce is broken. Clinician burnout is at an all-time high. The UK's temporary staffing bill has hit £8 billion. The way healthcare organisations manage and schedule their workforce is failing.
We built Lantum because we want to change that. Our Connected Scheduling™ platform helps healthcare organisations manage their workforce more effectively, giving clinicians more control over how and when they work and giving organisations the tools to staff more efficiently. Over 50% of UK GP practices and 30% of UK Trusts already rely on us. We've saved the NHS millions and helped thousands of clinicians improve their work-lives. We're rebuilding how this industry operates and we're looking for people who want to be part of that.
About the role
We're looking for an experienced People Advisor to join us on a 6-month fixed-term basis. You'll have ownership of our day-to-day People function, working independently as the sole People professional, so you'll need to be equally comfortable rolling up your sleeves on the operational side and being a trusted advisor to managers when they need guidance.
That breadth is what makes this role interesting. One moment you'll be processing a contract amendment or liaising with payroll; the next, a manager will come to you because someone on their team has been off sick for weeks and they're not sure how to handle it. You're the person they turn to and you'll need to be organised, knowledgeable and calm enough to handle both with confidence.
This role would suit someone who thrives working independently, is comfortable owning a function without a team around them, and can build trust with managers quickly by giving them practical and helpful advice.
Responsibilities
Day-to-day people operations
Manage contracts, offer letters and employment amendments
Own new starter and leaver processes end-to-end, ensuring smooth onboarding and offboarding experiences
Maintain and administer the HRIS, keeping employee data accurate and up to date
Manage holiday, absence and leave records
Administer employee benefits and respond to employee queries
Handle right-to-work checks and employment compliance documentation
Manage the leaver process end-to-end, including resignation acknowledgements, notice period management, organising exit interviews and ensuring a smooth and respectful offboarding experience
Manage the relationship with any external HR or legal support, coordinating on employment matters where specialist advice is needed
Liaise with payroll to ensure changes are processed accurately and on time
Support the recruitment and talent process as needed - including coordinating interviews, managing candidate communications, onboarding new hires and ensuring a smooth handover from offer to day one
Own people-related workplace processes, coordinating office supplies, facilities and employee equipment where these impact the employee experience
Supporting managers
Be the first point of contact for manager queries on people matters, giving clear, practical guidance on policy, process and day-to-day people challenges
Support managers through new starter onboarding, helping them think beyond the checklist and set people up for success from day one
Guide managers through probation processes, providing documentation and practical advice at each stage
Support managers with employee relations matters including absence, performance, disciplinary and grievance processes, providing practical guidance, appropriate documentation and knowing when to seek specialist advice
Help managers prepare for and handle difficult conversations, knowing when to advise from the sidelines and when to be more hands-on
Help managers understand how to apply people policies in practice, not just in theory
Policies, compliance and continuous improvement
Maintain and update people policies, ensuring they are accessible, up to date and reflect current legislation
Contribute to employee engagement initiatives and help build a…