Job Summary:
The Grants & Receivables Accountant is responsible for the administration of grant billing, reimbursements, accounts receivable, and compliance activities. This position ensures accurate revenue recognition, timely collections, financial reporting, and adherence to grant and contract requirements while supporting the organization's financial objectives.
Salary: $65,000 yr
Schedule: Mon - Fri 8-5pm
Why Join A New Leaf?
At A New Leaf, we believe caring for our employees is essential to caring for our communities. We offer:
Comprehensive medical, dental, and vision coverage
Employee wellness initiatives and health-focused resources
Free access to the Calm App for mindfulness, meditation, sleep support, and stress management
Generous paid time off and holiday benefits
Retirement savings opportunities
Professional development and leadership growth opportunities
A mission-driven culture dedicated to changing lives and strengthening families
Work from home opportunities.
Responsibilities:
Prepare and submit grant billings, invoices, reimbursement requests, drawdowns, and supporting documentation in accordance with funding requirements.
Review grant agreements and contracts to identify billing requirements, allowable costs, deadlines, and compliance obligations.
Monitor grant expenditures and contract budgets to ensure billings are accurate and within approved funding limits.
Maintain grant billing logs, reimbursement tracking records, and the Agency's grant tracking system.
Monitor grant and contract matching requirements and maintain documentation supporting compliance.
Collaborate with program staff to ensure expenses and supporting documentation meet funding requirements.
Manage accounts receivable for grants, contracts, and other funding sources.
Monitor outstanding receivables and perform follow-up on unpaid or delayed reimbursements.
Reconcile payments received and research payment discrepancies.
Maintain accurate receivable balances and supporting schedules.
Analyze aging reports and recommend actions to improve collections and reduce outstanding balances.
Support revenue recovery efforts and resolve billing-related issues with funding agencies and stakeholders.
Record grant billing, receivable, and related accounting transactions in the general ledger.
Prepare monthly reconciliations, revenue reports, reimbursement summaries, and financial analyses.
Assist with budget monitoring, budget-to-actual reviews, and grant funding utilization reporting.
Provide financial reports and other analyses requested by leadership, auditors, and funding agencies.
Ensure compliance with grant agreements, contracts, agency policies, and applicable regulations.
Maintain complete and accurate documentation supporting billings, receivables, and financial reporting.
Assist with audits, monitoring reviews, and funder site visits.
Prepare and provide requested financial records and supporting documentation.
Maintain effective working relationships with internal departments, funding agencies, auditors, and external stakeholders.
Perform other duties as assigned to support the financial operations of the organization.
Qualifications:
Education:
High School Diploma or GED required.
Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience:
Minimum of three (3) years of experience in accounting, grants administration, accounts receivable, reimbursement, or a related finance role.
Experience with grant billings, reimbursement requests, accounts receivable, payment reconciliation, and financial reporting.
Knowledge of grant compliance requirements, contract management, and general ledger accounting.
Proficiency with accounting software, financial systems, and Microsoft Excel.
Strong analytical, organizational, communication, and problem-solving skills.
Ability to manage multiple deadlines and work independently.
Preferred Experience:
Experience with nonprofit accounting and grant-funded…