IMD, a Legence company, is seeking an Accounts Receivable Clerk who would be responsible for the accurate and timely invoicing of customers, application of payments, and management of outstanding receivables to ensure strong cash flow and accurate financial records.
This role plays a key part in maintaining customer relationships, resolving billing discrepancies, and supporting overall financial operations in a fast-paced, project-based environment. The ideal candidate is detail-oriented, responsive, and able to balance accuracy with proactive follow-through.
Key Responsibilities
Billing & Invoicing
Prepare and issue customer invoices accurately and in a timely manner
Ensure invoices align with contracts, services rendered, and project terms
Maintain consistency and accuracy in all billing activities
Collections & Cash Application
Monitor outstanding balances and proactively follow up on overdue accounts
Perform collections activities while maintaining strong customer relationships
Accurately process and apply customer payments to the appropriate accounts
Investigate and resolve discrepancies between invoices and payments
Account Reconciliation & Maintenance
Reconcile customer accounts to ensure accuracy and completeness
Maintain up-to-date customer records, including invoices and payment history
Identify and resolve variances or outstanding issues in a timely manner
Customer & Cross-Functional Support
Communicate professionally with customers regarding billing, payments, and account status
Respond to inquiries and assist in resolving billing disputes
Partner with internal teams (e.g., sales, operations, project teams) to resolve discrepancies and ensure accuracy
Month-End Close & Reporting
Assist with month-end close activities related to accounts receivable
Prepare reports and schedules to support management review
Ensure AR subledger aligns with the general ledger
Operational Support
Support special projects and ad hoc requests as assigned
Contribute to process improvements to enhance efficiency and accuracy
Core Competencies & Skills
Communication & Customer Focus
Communicate clearly and professionally with customers and internal stakeholders
Provide responsive, high-quality support and service
Attention to Detail & Accuracy
Ensure precision in invoicing, payment application, and reconciliation
Maintain high-quality, audit-ready records
Problem Solving & Critical Thinking
Identify discrepancies and root causes of issues
Resolve problems independently or escalate appropriately
Organization & Time Management
Manage multiple priorities in a deadline-driven environment
Maintain strong follow-through on outstanding items
Adaptability & Continuous Learning
Apply new information to improve processes and outcomes
Remain flexible in a dynamic, fast-paced environment
Qualifications
High school diploma or equivalent required
Minimum 3 years of experience in accounts receivable or related accounting functions
Construction or project-based accounting experience preferred
Strong proficiency in Microsoft Excel and Office Suite
Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred
Demonstrated ability to maintain a high level of confidentiality
Pay Range: $23.00 - 27.00 / hour
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