Job Title
Timekeeping Systems & Compliance Manager
Position Overview
The Timekeeping Systems Manager serves as the business owner and enterprise subject matter expert for Legence’s timekeeping systems, processes, and governance framework. This role is responsible for developing, implementing, and optimizing scalable timekeeping solutions that support operational requirements, workforce compliance obligations, and accurate payroll processing across the organization.
As Legence evolves its workforce management capabilities, this position will lead timekeeping system strategy, business requirements, implementation initiatives, and ongoing enhancement while partnering closely with Payroll, HRIS, Human Resources, Operations, Finance, IT and business leaders. The role ensures timekeeping practices, controls, and systems support operational efficiency, compliance, audit readiness, and a consistent employee experience.
Key Responsibilities
Timekeeping Systems Management & Compliance
Serve as the business owner for enterprise timekeeping systems and workforce management technologies.
Partner closely with Payroll to ensure accurate time capture, payroll processing, compliance, and seamless integration between timekeeping and payroll systems.
Lead the design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions.
Define business requirements, system configurations, workflows, approval structures, and reporting requirements.
Ensure timekeeping systems support varying business models, labor agreements, regulatory requirements, and operational needs.
Establish and maintain enterprise controls, audit standards, and monitoring processes to ensure data integrity, compliance, and audit readiness.
Ensure compliance with federal, state, local, and industry-specific labor regulations, including wage and hour requirements and SOX-related controls impacting timekeeping and payroll processes.
Evaluate technology solutions and provide recommendations regarding build-versus-buy decisions for timekeeping and workforce management capabilities.
Partner with HRIS, IT, Payroll, and third-party vendors to implement enhancements, resolve complex issues, and support long-term system strategy.
Enterprise Projects & Process Improvement
Lead enterprise-wide timekeeping initiatives, system implementations, upgrades, and process improvement efforts.
Facilitate requirements gathering, stakeholder alignment, testing strategies, and implementation planning.
Coordinate cross-functional teams to deliver projects on time and within scope.
Identify opportunities to improve efficiency, scalability, user experience, compliance, and operational effectiveness.
Develop and maintain key performance indicators, audit metrics, and operational reporting.
Investigate complex timekeeping issues, identify root causes, and implement sustainable solutions.
Training & Stakeholder Support
Develop and deliver training related to timekeeping systems, policies, and processes.
Create and maintain system documentation, procedures, job aids, and support materials.
Communicate process changes, system enhancements, and regulatory requirements to stakeholders.
Serve as the escalation point for complex timekeeping system and compliance issues.
Provide guidance to leaders regarding workforce management best practices and timekeeping requirements.
Requirements
Education
Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or equivalent combination of education and experience.
Experience
Minimum of 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions.
Knowledge, Skills & Abilities
Experience managing or implementing enterprise timekeeping or workforce management platforms.
Experience supporting multi-state organizations with complex workforce populations and regulatory requirements.
Expert knowledge of federal, state,…