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Working at Lewis & Clark College
The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package t hat includes options for health, dental, vision, tuition, life insurance, retirement and more.
Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.
PRIMARY PURPOSE
The Assistant Controller within the Business Office reports directly to the Associate Vice President for Finance and Controller. This role is primarily responsible for supporting the College’s financial accounting objectives, overseeing the general ledger and day-to-day accounting operations, managing accounting staff, supporting financial and tax reporting, administering grant and restricted accounts, and helping develop and implement effective accounting policies, procedures, and internal controls. The ideal candidate will possess strong knowledge of generally accepted accounting principles, financial operations, regulatory and grant compliance, internal controls, and accounting systems, along with effective communication, leadership, and problem-solving skills. To be successful in this position, the individual must excel at maintaining accurate and timely financial records, leading and developing staff, strengthening financial processes and controls, collaborating across departments, supporting audits and reporting requirements, and advancing the effective use of technology within Business Office operations.
ESSENTIAL DUTIES
Financial Accounting & General Ledger Management
Responsible for timely and accurate recording of financial transactions to the College’s general ledger. Manages day-to-day operations of the accounting team to ensure adherence of financial accounting and reporting information to generally accepted accounting principles, and that financial objectives and reporting deadlines are met.
Performs periodic balance sheet reviews with staff to ensure accounts are regularly reconciled, and identified accounting issues are addressed in a timely manner.
Financial Reporting, Audit & Internal Controls
Assists Controller in the preparation of annual financial statements and related schedules, and coordination of the fiscal year-end financial and uniform guidance audits.
Assists auditors with review of internal control processes and related testing.
Assists with internal risk assessment process including identification of areas of potential internal control weakness. Researches, develops, and implements policies and procedures to strengthen internal control systems.
Grants, Accounts Payable & Purchasing Administration
Responsible for oversight of accounts payable function including supervision of staff, vendor and independent contractor setup and maintenance, and Forms 1099 and 1042 tax withholding and reporting.
Assists with administration of purchasing card program and purchasing program memberships.
Coordinates the reconciliation of general ledger balances with external department records for federal, state, and private financial awards. Maintains appropriate restricted accounts.
Makes required general ledger entries for administrative allowances, matching requirements, federal award transfers, and year-end reclassification. Completes required reporting and funding requests…