We’re in the business of Good.
Lions International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity.
Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.
Here's how you can help -- we are currently looking for an Event Planner to join our Convention team, rise to the challenge of empowering service, and fill a vital role in our organization. As the Event Planner, you'll be responsible for for planning, coordinating, and executing assigned logistical elements of the annual international convention, educational seminars, and key organizational meetings. Your responsibilities include convention center and arena operations, catering, AV production, freight management, exhibit hall operations, general service contractor coordination, temporary staffing, and special projects. You'll also work with internal departments, external exhibitors, and suppliers to deliver convention programs and exhibit experiences for Lions from around the world.
What You’ll Do: Drives major event planning efforts with confidence and creativity, using strong independent judgment while working collaboratively with others and independently as needed.
Drives the planning and logistical execution of the annual international convention, welcoming 12,000–18,000 attendees across six dynamic days, partnering with the team to create an exceptional global experience.
Develops and maintains detailed RFPs for essential services such as AV, general service contractors (GSCs), translation, freight logistics, and printing. Evaluates bids, reviews scopes of work and estimates, and negotiates pricing and service terms in coordination with the department manager.
Evaluates convention center and arena venues to determine the optimal use of space for official convention events, including Exhibit hall, elections, and registration.
Manages the initial set up, configuration, ongoing maintenance, and year over year updates of the exhibitor management and sales platform, currently Map Your Show (MSY).
Manages convention exhibit hall operations, including floor plan development, booth assignments, exhibitor communications, and service requirements. Builds and maintains relationships with internal booth stakeholders and external exhibitors throughout planning and onsite execution.
Coordinates with the GSC on booth furnishings, signage, graphics, freight and material handling, installation and dismantling, and move-in and move-out schedules. Confirms deliverables and coordinates electrical, AV, and other service needs with the appropriate providers.
Ensures consistent application of convention themes and brand identity established by the Marketing team, serving as the primary liaison with the General Service Contractor to ensure accurate translation of approved creative concepts into exhibit designs, signage, graphics, and onsite installations.
Maintains exhibitor information and deadlines, assists with exhibitor service manuals and ordering instructions, and communicates booth requirements and venue rules to internal stakeholders and external exhibitors.
Monitors onsite exhibit hall setup, daily operations, and dismantling; resolves exhibitor and contractor service issues and escalates changes affecting cost, schedule, or safety. Reviews GSC service orders, labor charges, and invoices against approved estimates and flags discrepancies for resolution.
Develops and maintains exhibitor applications, terms and conditions, and related documentation, coordinating updates with internal stakeholders and external exhibitors
Leverages an understanding of large-scale catering needs…